Velera

Executive Administrator – Growth

Velera

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $67,700 - $86,300 per year

About the role

  • Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT’) and/or Senior Leadership Team (‘SLT’)
  • Manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time
  • Schedule meetings with appropriate audiences, manage responses, resolve conflicts as needed
  • Ensure that all arrangements for corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements
  • Ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies
  • Book and manage all travel requests including airfare, hotel, and ground transportation
  • Develop reports and presentations using the appropriate templates as needed
  • Process email, US Mail, packages, and correspondence based on agreed upon access with the leader
  • Act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office
  • Identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success

Requirements

  • Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required
  • Bachelor’s degree preferred
  • Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required
  • Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint
  • Superior communication skills necessary to comprehend and compile communication on behalf of the leader
  • Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients
  • Proficient in clear and effective business writing techniques
  • Proven ability to adapt to change
  • Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency
  • Proven ability to handle confidential information with discretion.
Benefits
  • Competitive wages
  • Medical with telemedicine
  • Dental and Vision
  • Basic and Optional Life Insurance
  • Paid Time Off (PTO)
  • Maternity, Parental, Family Care
  • Community Volunteer Time Off
  • 12 Paid Holidays
  • Company Paid Disability Insurance
  • 401k (with employer match)
  • Health Savings Accounts (HSA) with company provided contributions
  • Flexible Spending Accounts (FSA)
  • Supplemental Insurance
  • Mental Health and Well-being: Employee Assistance Program (EAP)
  • Tuition Reimbursement
  • Wellness program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementevent planningtravel managementreport developmentpresentation developmentbusiness writingconfidential information handlingdeadline managementconflict resolution
Soft Skills
communication skillsorganizational skillsinterpersonal skillsadaptabilityproactive problem solvingdiscretiontime managementprioritizationteam collaborationcustomer service
Certifications
Associate degreeBachelor’s degree