VectorNav Technologies

Communications

• - Plan and execute end-to-end logistics for 20+ annual trade shows and conferences (AUSA, SOFIC, AUVSI, Sea Air Space, etc.) Coordinate booth reservations, floor plans, exhibit design, graphics, signage, setup/teardown, and shipping logistics
• - Manage travel arrangements (hotels, ground transportation) for sales, BD, and engineering teams
• - Maintain booth inventory and ensure all materials are current, professional, and event-ready
• - Coordinate pre-show planning meetings with sales/BD teams to align on objectives and messaging
• - Troubleshoot on-site issues and manage lead capture and post-show follow-up processes
• - Track all deadlines, budgets, and vendor invoices
• - Build and manage relationships with exhibit houses, freight companies, hotels, show organizers, and service providers
• - Negotiate contracts, manage vendor performance, and coordinate show services (electric, internet, A/V, furniture)
• - Work with internal teams (sales, BD, engineering, marketing) and external contractors on event requirements
• - Draft event announcements, press releases, and post-show recaps for distribution to trade publications
• - Capture event content (photos, quotes, success stories) for use in company communications
• - Support social media coverage during events (LinkedIn updates, photo sharing)
• - Maintain relationships with defense trade publication editors and writers

Trade Show and Communications Coordinator