Vector Security

Senior Administrative Support Representative

Vector Security

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $17 - $27 per hour

Job Level

Senior

About the role

  • Provide advanced administrative and operational support to leaders, teams, and departments
  • Manage complex calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts
  • Prepare leaders for key meetings by organizing agendas, collecting materials, and summarizing relevant information
  • Serve as a primary point of contact for internal and external stakeholders
  • Draft, proofread, and edit correspondence, reports, and presentations
  • Screen and prioritize incoming communications and respond on behalf of leaders when appropriate
  • Coordinate travel arrangements, itineraries, and expense reports
  • Maintain and organize records, databases, and document systems with a high degree of accuracy
  • Assist with budget tracking, purchase orders, and invoice processing
  • Manage office workflows, supplies, and vendor relationships
  • Identify opportunities to streamline administrative processes and recommend improvements
  • Handle confidential information with discretion, sensitivity, and professionalism

Requirements

  • 3–5 years of administrative support experience, ideally supporting leaders or managing complex administrative functions
  • High School Diploma or equivalent, Associates Degree Preferred but not required
  • Proficient in internal controls testing and documentation
  • Excellent attention to detail and focus on quality
  • Ability to effectively collect, analyze, and present information to senior management
  • Ability to clearly and effectively communicate verbally and in writing
  • Strong interpersonal, planning, organizational, time management and problem-solving skills
  • Goal driven, self-starter with the ability to work independently
  • Intermediate Microsoft Excel skills
  • Proficient in Microsoft Office products and experience with Microsoft Dynamics 365 and Great Plains preferred
Benefits
  • Competitive compensation with incentive eligibility
  • Medical, dental and vision coverage
  • Company paid life and AD&D insurance
  • Company paid short- and long-term disability
  • Voluntary benefit products
  • 401k retirement savings plan
  • Flexible Spending Account
  • Paid time off
  • Tuition reimbursement
  • Employee Assistance Program (EAP)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementbudget trackinginternal controls testingdocument organizationdata analysisreport draftingproofreadingexpense reportingscheduling
Soft Skills
attention to detailcommunicationinterpersonal skillsorganizational skillstime managementproblem-solvingplanninggoal drivenself-starterdiscretion
Certifications
High School DiplomaAssociates Degree