Senior Administrative Support Representative

Vector Security

Shared Services Senior Admin Support Representative at Vector Security providing advanced administrative support and operational excellence while managing executive-level workflows and confidential information.

Posted 4/16/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $17 - $27 per hourWebsite

About the role

Key responsibilities & impact

Provide advanced administrative and operational support to leaders, teams, and departments
Manage complex calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts
Prepare leaders for key meetings by organizing agendas, collecting materials, and summarizing relevant information
Serve as a primary point of contact for internal and external stakeholders
Draft, proofread, and edit correspondence, reports, and presentations
Screen and prioritize incoming communications and respond on behalf of leaders when appropriate
Coordinate travel arrangements, itineraries, and expense reports
Maintain and organize records, databases, and document systems with a high degree of accuracy
Assist with budget tracking, purchase orders, and invoice processing
Manage office workflows, supplies, and vendor relationships
Identify opportunities to streamline administrative processes and recommend improvements
Handle confidential information with discretion, sensitivity, and professionalism

Requirements

What you’ll need

3–5 years of administrative support experience, ideally supporting leaders or managing complex administrative functions
High School Diploma or equivalent, Associates Degree Preferred but not required
Proficient in internal controls testing and documentation
Excellent attention to detail and focus on quality
Ability to effectively collect, analyze, and present information to senior management
Ability to clearly and effectively communicate verbally and in writing
Strong interpersonal, planning, organizational, time management and problem-solving skills
Goal driven, self-starter with the ability to work independently
Intermediate Microsoft Excel skills
Proficient in Microsoft Office products and experience with Microsoft Dynamics 365 and Great Plains preferred

Benefits

Comp & perks

Competitive compensation with incentive eligibility
Medical, dental and vision coverage
Company paid life and AD&D insurance
Company paid short- and long-term disability
Voluntary benefit products
401k retirement savings plan
Flexible Spending Account
Paid time off
Tuition reimbursement
Employee Assistance Program (EAP)

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportcalendar managementbudget trackinginternal controls testingdocument organizationdata analysisreport draftingproofreadingexpense reportingscheduling

Soft Skills

attention to detailcommunicationinterpersonal skillsorganizational skillstime managementproblem-solvingplanninggoal drivenself-starterdiscretion

Certifications

High School DiplomaAssociates Degree