VaVa Virtual Assistants

Virtual Sales Assistant – Co-Founder

VaVa Virtual Assistants

contract

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Support all sales-related administrative and operational tasks
  • Monitor multiple inboxes daily, including the Founder’s email, shared sales inbox, and assigned folders
  • Draft, prepare, and organize sales-related email responses using approved templates
  • Maintain email thread continuity by replying within existing conversations whenever possible
  • Identify time-sensitive sales communications and prioritize accordingly
  • Monitor referral-related emails and prepare thank-you drafts when applicable
  • Manage scheduling-related email communication for sales activities
  • Add, update, and maintain all leads in Monday.com CRM
  • Accurately track lead sources, referral details, statuses, and follow-up timelines
  • Ensure CRM data accuracy to support reporting and analytics
  • Monitor Calendly daily to ensure sales calls are confirmed and properly scheduled
  • Draft sales proposals and proposal emails using approved templates
  • Prepare and send contracts
  • Prepare weekly sales reports and analytics using Calendly and CRM data
  • Assist with sales-related one-off projects, outreach initiatives, follow-ups, and automation
  • Support light social media sales monitoring

Requirements

  • Must reside in and be authorized to work in the United States
  • 3+ years of experience in a sales assistant, sales operations, or executive support role
  • 3+ years of experience working in a fully remote environment
  • Strong experience managing inboxes, calendars, and CRMs in fast-paced environments
  • Excellent written and verbal communication skills
  • High level of comfort with process-heavy, detail-oriented work
  • Experience supporting founders or executives in a sales-driven business (preferred)
  • Familiarity with Monday.com, Calendly, DocuSign, and Google Workspace (preferred)
  • Experience with proposal preparation and contract workflows (preferred)
  • Comfort with making outbound calls for follow-up and verification (preferred)
  • Prior experience in virtual assistant agencies or service-based businesses (preferred)
Benefits
  • Remote work
  • Contract position
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
CRM managementproposal preparationcontract workflowssales reportingdata accuracylead trackingemail managementschedulingsales analyticsoutbound calling
Soft Skills
written communicationverbal communicationdetail-orientedorganizational skillstime managementprioritizationadaptabilitysupporting executivesprocess-orientedcollaboration