Operations Associate

Vastuta Think Tank - STEM, Economics, Strategy, Policy

Administrative Associate providing day-to-day support for the USA team at Loam Bio. Ensuring operational efficiency through scheduling, expense processing, and record management.

Posted 4/16/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Manage scheduling, correspondence, document preparation, filing, and general administrative support for the US team.
Process expense reports, reconcile receipts, support invoice tracking, and assist with basic financial record-keeping in coordination with the Australia-based Finance team.
Organize and maintain operational records, compliance documentation, and filing systems relevant to US business activities.
Book travel, prepare itineraries, schedule meetings, and coordinate logistics for conferences, trade shows, and team events as needed.
Coordinate with vendors and suppliers to support US operations, manage incoming mail and deliveries, assist with employee onboarding logistics and recordkeeping.

Requirements

What you’ll need

Associate's or Bachelor's degree in Business Administration or a related field (or equivalent experience).
Minimum 1–2 years of experience in an administrative or office support role.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
Comfortable and experienced using collaboration tools such as Slack and Notion.
Ability to work independently while maintaining clear communication and alignment with stakeholders.
Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Experience working in agriculture, climate tech, or sustainability (desirable).
Familiarity with expense management platforms (e.g., Airwallex, ApprovalMax, Dext) (desirable).
Experience coordinating across multiple time zones (desirable).
Interest in carbon markets, soil health, or microbial technology (desirable).

Benefits

Comp & perks

None specified 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

expense managementfinancial record-keepingdocument preparationschedulinglogistics coordinationvendor managementonboarding logisticsrecordkeepingattention to detailorganizational skills

Soft Skills

communication skillsindependencetask prioritizationdeadline managementcollaboration

Certifications

Associate's degreeBachelor's degree