Event Coordinator

Varsity Brands

Event Coordinator managing the setup and execution of events for Varsity Spirit in Texas. Overseeing logistics, budgets, and vendor coordination for competitions.

Posted 7/24/2026full-timeHouston • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event budget management, financial forecasting, and vendor negotiation while ensuring effective coordination of multiple competitions. Strong organizational and communication skills are essential for successful event execution and post-event analysis.

Highest-signal resume keywords

Event Budget ManagementFinancial ForecastingVendor NegotiationMicrosoft Excel ProficiencySalesForce Knowledge

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event PlanningBudgetingFinancial ReportingData AnalysisCost Management

Soft Skills

Organizational SkillsAttention to DetailVerbal CommunicationWritten CommunicationTime Management

Tools & Technologies

SalesForceUKGWorkdayMicrosoft Office

Industry Keywords

Cost of SalesEvent OperationsCompetition CoordinationPost-Event Review

About the role

Key responsibilities & impact

Manage Cost of Sales (COS) for corresponding events
Establish the budget per event based on divisional and historical event margins during the planning season; work within said budget, re-forecasting as appropriate throughout the season.
Actively study and negotiate pricing with vendors that will become actuals against budget.
Determine and direct departmental spending that impacts event budgets.
Create reliable forecasts and collaborate with the Finance Manager to produce accurate financial reports.
Advance and coordinate 10-12 competitions including all planning checklist tasks
Submit or direct office staff to submit packing lists to logistics staff, including event gear, supplies, and awards.
Post-event review - make recommendations to supervisors for improved future event operations.
Serve as onsite Event Director for their corresponding events. As Event Director, serve as the highest ranking event staff on site.

Requirements

What you’ll need

Bachelor’s degree in business or related field or equivalent work experience.
Experience of at least 3 years in events preferred.
Knowledge of SalesForce, UKG, and Workday including how to pull reports and input data.
Strong fluency in Microsoft Excel along with other Microsoft Office programs.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and as a team.
Ability to multi-task and work efficiently.
Strong time management and attention to timelines.

Benefits

Comp & perks

Comprehensive Health Care Benefits
HSA Employer Contribution/ FSA Opportunities
Wellbeing Program
401(k) plan with company matching
Company paid Life, AD&D, and Short-Term Disability
Generous My Time Off & Paid Holidays
Varsity Brands Ownership Program
Employee Resource Groups
Access to Financial Coaching and member-owned Credit Union
St. Jude Partnership & Volunteer Opportunities
Employee Perks including discounts on personal apparel and equipment!