Event Coordinator Supervisor

Varsity Brands

Event Coordinator Supervisor driving regional event execution and operational consistency for Varsity Brands. Leading a regional operations team to optimize financial performance and ensure quality delivery.

Posted 7/7/2026full-timeLouisville • Kentucky • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide direct leadership, coaching, and development to the regional operations team, specifically Event Coordinators and supporting roles
Establish clear performance expectations and hold team members accountable for execution quality, financial outcomes, and operational standards
Lead hiring, onboarding, training, and ongoing development of team members in alignment with company processes and compliance requirements
Conduct performance evaluations, provide real-time feedback, and support career development and succession planning
Foster a high-performance, collaborative team culture focused on accountability, engagement, and continuous improvement
Manage team capacity and align staffing resources with event demands across the region
Oversee regional event financial performance, ensuring alignment with budget targets, margin expectations, and cost controls
Review and approve event budgets, forecasts, and post-event financials prepared by Event Coordinators
Identify and implement cost-saving opportunities and margin improvements across events and vendors
Monitor financial trends and partner with leadership to proactively address risks and optimize profitability
Ensure accurate and timely financial reporting, forecasting, and reconciliation processes
Provide oversight and direction for planning and execution of all regional events, ensuring consistency with company standards and best practices
Serve as an escalation point for complex or high-risk events, providing guidance and real-time decision-making support
Ensure consistency in event planning timelines and deliverables, safety and compliance standards, staffing models and labor planning, vendor coordination and execution
Partner with Event Coordinators to review event plans, troubleshoot challenges, and drive operational excellence
Maintain accountability for overall event execution quality, safety, and customer experience
Drive standardization of processes, tools, and best practices across the region
Leverage post-event data and team feedback to identify trends and implement operational improvements
Partner with leadership to support long-term operational strategy and scalability
Lead or contribute to cross-regional initiatives aimed at improving efficiency, communication, and execution
Ensure consistent communication and dissemination of operational updates to all team members and stakeholders
Partner with regional and national leadership to align goals and execution strategies.
Collaborate with internal teams such as finance, logistics, production, retail, and customer experience to support successful event delivery
Oversee and maintain key vendor relationships, ensuring service quality, cost efficiency, and alignment with operational needs
Serve in a leadership role at events, ensuring alignment to standards and coaching team members in real-time execution.

Requirements

What you’ll need

Bachelor’s degree in business or related field or equivalent work experience
Minimum of 5 years industry experience
Strong financial acumen, including budgeting, forecasting, and P&L interpretation
Proven people leadership experience, with the ability to coach, develop, and hold teams accountable
Demonstrated ability to drive operational strategy, process improvement, and change management
Strong organizational and project management skills with attention to detail
Excellent communication and interpersonal skills, with the ability to influence across functions
Ability to analyze data, identify trends, and make informed decisions
Proficiency in Microsoft Office (especially Excel), Salesforce, Workday, and related systems
Ability to operate effectively in a fast-paced, high-volume environment.

Benefits

Comp & perks

Comprehensive Health Care Benefits
HSA Employer Contribution/ FSA Opportunities
Wellbeing Program
401(k) plan with company matching
Company paid Life, AD&D, and Short-Term Disability
Generous My Time Off & Paid Holidays
Varsity Brands Ownership Program
Employee Resource Groups
Access to Financial Coaching and member-owned Credit Union
St. Jude Partnership & Volunteer Opportunities
Employee Perks including discounts on personal apparel and equipment!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

BudgetingForecastingP&L InterpretationProcess ImprovementChange Management

Soft Skills

CoachingCommunicationInterpersonal SkillsAttention to DetailInfluencing