People Automation, AI Partner

Vanta

People Automation & AI Partner designing AI-powered workflows and automations for Recruiting and People teams at Vanta. Building solutions to streamline manual work in operations.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $140,000 - $175,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in building and maintaining AI-powered workflows and automations within recruiting and people operations, with a strong focus on driving adoption and efficiency. Proficient in collaborating with non-technical stakeholders to translate complex processes into scalable solutions using various tools and technologies.

Highest-signal resume keywords

AI Workflow DevelopmentAutomation DesignATS Experience (Ashby)Technical Solution BuildingStakeholder Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI WorkflowsAutomationsClaude CodeWorkflow BuildersScriptsIntegrationsData ScienceProcess RedesignTechnical DocumentationPrototyping

Soft Skills

CuriosityAdaptabilityJudgmentCollaborationCommunication

Tools & Technologies

DustZapierAshbyConfluenceGuruLinkedInCheckrJiraHiBobWorkday

Industry Keywords

RecruitingPeople OperationsBusiness OperationsAutomationAI AgentsWorkflow ManagementTalent AcquisitionHR TechnologyCandidate CommunicationProcess Automation

About the role

Key responsibilities & impact

Design, build, and maintain AI-powered workflows, automations, apps, and agents (Claude, Claude Code, Dust, Zapier) that eliminate manual lift across Recruiting and People operations
Own Dust agent architecture for the People team: build and maintain agents, skills, and connectors that support recruiters, coordinators, hiring managers, and People partners across pods
Take team-generated concepts and one-off ideas and turn them into durable, documented, adopted production workflows
Build and maintain automation across the recruiting funnel, sourcing outreach, interview scheduling and coordination, candidate communication, and offer-to-hire handoffs, as a first-class use case for this role
Serve as a technical build partner for Ashby-driven workflows, treating the ATS as a primary automation surface alongside Dust and Claude
Proactively identify automation opportunities across People processes and prototype solutions fast, from AI-powered reporting pipelines to candidate communication workflows
Partner with People Systems on automations that touch system architecture or data structure, without owning that configuration yourself
Partner with People Operations on workflow automations that support their process execution
Partner with broader Recruiting & People Operations teams to structure and maintain the knowledge base (Confluence/Guru) that powers AI agents and automations
Evaluate, pilot, and implement new AI and workflow tools as the market evolves, with a bias toward tools that meaningfully reduce manual effort for the team
Establish clear operating patterns for how automations and agents are launched, documented, and maintained over time
Contribute to team AI fluency by sharing what you're building and what's working
Build lightweight technical solutions using workflow builders, scripts, and integrations across our recruiting and People tool stack (Ashby, TeamOhana, Juicebox, LinkedIn, Zapier, Checkr, Jira, HiBob, Workday)

Requirements

What you’ll need

Hands-on experience building AI workflows, automations, or agents in a business operations context, you've shipped things, not just prompted things
Experience with Claude Code or similar AI builder/operator environments, beyond AI-assisted writing or research
Proven ability to translate messy, manual business processes into scalable, adopted workflows or internal tools
Technical builder instincts in an operations environment; comfortable shipping without a full engineering team behind you
Experience working inside Recruiting/Talent, People, HR, or Recruiting functions with non-technical stakeholders
Familiarity with ATS-driven workflows (Ashby or similar) is a strong plus
Sound judgment on when AI is the right tool versus standard automation, scripts, or process redesign
Track record of driving adoption of what you build — not just shipping it, but ensuring it sticks
Comfortable with ambiguity; this role shapes its own playbook and creates new patterns as the function evolves
Analytical or data science background is a plus
Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.
Must be authorized to work in the U.S. without the need for current or future employer sponsorship.

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
16 weeks paid Parental Leave for all new parents
Health & wellness stipend
Remote workspace, internet, and cellphone stipend
Commuter benefits for team members who report to the SF and NYC office
Family planning benefits
Matching 401(k) contribution with immediate vesting
Flexible PTO policy, plus 80 hours of Sick Time
11 company-paid holidays
Virtual team building activities, lunch and learns, and other company-wide events!