Senior Design Operations Manager
Vanta
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $192,000 - $226,000 per year
Job Level
Senior
About the role
- Own the design operating system: Build, maintain, and evolve how the Design team plans, reviews, and collaborates across EPD.
- Drive design rhythms: Establish consistent, high-quality team rituals such as critiques, shareouts, and reviews that drive alignment and elevate craft.
- Manage and facilitate leadership meetings: Run agendas for Design LT and all-hands meetings, ensuring focus, follow-through, and clarity.
- Capacity planning: Partner with Design leadership to model and track team bandwidth, helping inform prioritization and tradeoffs across initiatives.
- Own tooling and workflow: Manage design tooling (e.g., Figma, Mobbin, HeyMarvin) and partner with Procurement to secure new tools that improve efficiency, collaboration, and AI fluency.
- Drive onboarding and enablement: Maintain and update onboarding programming in partnership with EPD Onboarding and Learning teams to ensure new designers ramp quickly and effectively.
- Program manage cross-functional design initiatives: Lead horizontal projects like rebrands or design system rollouts in partnership with cross-functional teams.
- Enable design leadership: Free up Design leaders’ time by managing coordination, communication, and planning logistics.
- Support culture and growth: Lead follow-ups from culture research, coordinate design offsites, and help facilitate initiatives that strengthen community and collaboration.
Requirements
- 4+ years of experience in design operations, program management, or creative operations, ideally within a design or EPD organization at a fast-paced software company.
- Proven experience building scalable systems and workflows that enable creative teams to focus on high-impact work.
- Strong project management and stakeholder communication skills; able to manage multiple programs and align diverse teams.
- Demonstrated ability to use data and feedback to continuously improve programs and processes.
- Proficient in design tools and systems (e.g., Figma, Notion, Asana, Guru), with an interest in emerging AI design tools.
- Adept at building clarity and structure within ambiguity, driving alignment across multiple leaders and teams.
- Comfortable working independently while collaborating cross-functionally with Design, Product, Engineering, and People teams.
- Passionate about design culture and craft, and about enabling teams to do their best creative work.
Benefits
- Industry-competitive compensation
- 100% covered medical, dental, and vision benefits with dependents coverage
- 16 weeks fully-paid parental Leave for all new parents
- Health & wellness and remote workplace stipends
- Family planning benefits through Carrot Fertility
- 401(k) matching
- Flexible work hours and location
- Open PTO policy
- 11 paid holidays in the US
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
design operationsprogram managementcreative operationsproject managementdata analysisworkflow managementcapacity planningonboarding programmingcross-functional project managementsystem building
Soft skills
stakeholder communicationalignmentclarityindependent workcollaborationleadership supportcommunity buildingculture researchfacilitationproblem-solving