Administrative Associate

Vanguard

Administrative Associate managing multiple executives' calendars and travel arrangements. Supporting event planning and project management in a hybrid work environment.

Posted 5/6/2026full-timeMalvern • North Carolina, Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Microsoft Office with primary focus on Outlook, OneNote, Copilot, Teams and Excel.
Strong background with complex calendars for multiple principals – handling complex schedules (both internal and external engagements), prioritizing meetings and managing high volume, sensitive information.
Managing travel and expense reports - experience with Concur is a bonus.
Strong problem-solving skills – proactively taking initiative to solve problems before they arise and anticipating the needs of the executives.
Project Management - managing multiple projects, deadlines and task efficiently.
Event and meeting planning experience – planning, coordinating and supporting.
Supporting diverse personalities, remaining calm under pressure, and adapting to changing priorities.
Relationship building with clients inside and outside the firm.

Requirements

What you’ll need

Minimum of 3 years of administrative or related experience, preferably in a medium to large size organization.
High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.

Benefits

Comp & perks

Health insurance
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Microsoft OfficeOutlookOneNoteCopilotTeamsExcelConcurProject Management

Soft Skills

problem-solvinginitiativerelationship buildingcalm under pressureadaptabilityevent planningmeeting planning

Certifications

high school diplomaAssociate degree