Clinical Operations Specialist

Vanguard Clinical, Inc.

Clinical Operations Specialist managing key operational activities in clinical trials at Vanguard Clinical, Inc. Focused on study execution, vendor oversight, and data management.

Posted 7/2/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 - $95,000 per yearWebsite

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Lead administrative and operational coordination across the clinical trial lifecycle.
Independently manage study trackers, site updates, enrollment metrics, and operational reporting.
Prepare agendas, lead or co-lead portions of meetings, and finalize high-quality minutes and action items.
Coordinate cross-functional workflows with CRAs, PMs, Data Management, SSU, Safety, and TMF teams.
Provide proactive solutions and anticipatory support to internal teams and Sponsor clients.
Independently manage essential document collection, QC, and readiness for site activation.
Conduct feasibility outreach, site qualification support, and site-level intelligence collection.
Perform advanced QC review for TMF documents and root-cause identification for recurring issues.
Perform high-level clinical data review in EDC systems; generate and track complex queries.
Serve as a point of contact for assigned vendors or site-level workstreams.
Support internal SOP/process improvements and contribute to template refinement.

Requirements

What you’ll need

Minimum 3 years of clinical research industry experience, preferably within a CRO, sponsor, or academic research setting
Proficiency with clinical systems such as eTMF, EDC, CTMS, IWRS, or study tracking tools
Strong working understanding of ICH-GCP, GDP, and clinical research processes across start-up to close-out
Demonstrated ability to independently manage multiple tasks and deadlines with minimal supervision
Flexibility and adaptability to support diverse client needs
Strong customer service mindset with a solutions-oriented approach
Demonstrated strengths in planning, organization, time management, problem solving, and attention to detail
Excellent oral and written communications and presentation skills; ability to communicate effectively with vendors and clients
Detailed knowledge of Microsoft Office suite of software programs.

Benefits

Comp & perks

health insurance
401k retirement plan
paid days off
annual performance bonus

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Study TrackingOperational ReportingDocument Quality ControlClinical Data ReviewFeasibility OutreachRoot-Cause IdentificationMetrics ManagementSOP ImprovementAction Item FinalizationComplex Query Generation

Soft Skills

Customer Service MindsetProblem SolvingPlanning and OrganizationTime ManagementAttention to Detail