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Program Specialist
Vanderbilt University Medical CenterProgram Specialist managing administrative functions for Public Policy Studies Program at Vanderbilt University. Responsible for various administrative duties and supporting departmental courses and events.
About the role
Key responsibilities & impact- Responsible for PPS web page and social media and provides support for departmental web pages.
- Build-out, implementation and management of internship opportunities webpage including an application and match-making process.
- Implements and Manages PPS Internship Program
- Oversees PPS undergraduate course support and provides support for departmental courses.
- Oversees PPS budget with the Administrative Manager to ensure funding guidelines are implemented.
- Lead on PPS undergraduate and community facing events and provides support for departmental events.
- Lead on PPS class speaker series including coordinating travel, speakers’ schedules, and speakers’ events, and all PPS programming.
- Liaison to Public Policy Studies Undergraduate Advisory Council.
- Prepares and maintains PPS listserv and provides support for departmental listservs.
- Creation and dissemination of PPS brochures and other media for public consumption and provides support for departmental media.
- Responsible for One Card/GTC purchases within PPS.
- Prepare, process, and closeout procurement orders for PPS.
- Expense Delegate for the PPS faculty and students.
- Handles all reimbursements and requisitions related to PPS department events, faculty, and students.
- Works with Administrative Manager and Administrative Officer to review expenses and budgets within PPS.
- Other assignments as needed by the Administrative Office and/or PPS Directors.
Requirements
What you’ll need- A Bachelor's degree from an accredited institution of higher education is preferred.
- Experience working in a higher education/academic setting is preferred.
- Strong interpersonal communication skills is necessary.
- Demonstrated ability to work independently and collaboratively is necessary.
- Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
- Ability to analyze and solve problems in a timely manner is necessary.
- Knowledge of University policies, processes, and procedures is preferred.
Benefits
Comp & perks- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
- Professional development opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Web Page ManagementProcurement ProcessingBudget ManagementEvent PlanningApplication Development
Soft Skills
Interpersonal SkillsCollaborationIndependent WorkTime ManagementAnalytical Skills