Office Assistant, Temporary

Vanderbilt University Medical Center

Event Assistant providing preparation and support for alumni events at Vanderbilt University. Requires collaboration with multiple teams and office attendance on specified dates.

Posted 6/26/2026full-timeNashville • Tennessee • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide event preparation and support to key alumni engagement and annual giving events
Work in a phased approach with a variety of teams
Perform support services, some may include confidential information
Function with a high degree of professionalism
Collaborate with members of each team

Requirements

What you’ll need

Working closely with our event system (AlumnIQ) to manage registrations and maintain reporting
Working closely with staff on creating/proofing/sending invitations & reminders
Maintaining master planning and tracking documents
Generating name tags and attendee lists
Completing tasks in a timely manner, by the scheduled due date of each event
Assisting in preparing, mailing and/or assembling materials for all events
On-site event support, including event set up and registration
Post-event duties as assigned; reconciliation of registrations in event system (AlumnIQ) and reporting
Other duties as assigned

Benefits

Comp & perks

Candidates should reside in Middle Tennessee; this role is hybrid, requiring specific in-office dates.
Advanced proficiency with Microsoft Word, Excel, Outlook
Strong interpersonal skills, and effective oral and written communication skills
Ability to perform and manage multiple projects on a regular basis
Strong time management and organizational skills
Ability to keep private information confidential
Ability to work independently, assuming responsibility, prioritizing, and carrying out duties with minimal supervision

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event preparationevent supportregistration managementreportingplanning documents maintenancename tag generationattendee list managementon-site event supporttask completionmaterial assembly

Soft Skills

professionalismcollaborationtimelinessattention to detailcommunication