Executive Assistant

Vanderbilt University Medical Center

. Provide high-level communication support, project management, and organizational assistance within Development and Alumni Relations (DAR).

Posted 5/20/2026full-timeNashville • Tennessee • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide high-level communication support, project management, and organizational assistance within Development and Alumni Relations (DAR).
Serve as primary contact to both internal and external constituents, prioritizing and handling requests on behalf of the assigned executive(s).
Exercise discretion regarding the confidential nature of prospect and donor information and ongoing departmental initiatives.
Prepare PowerPoint presentations, talking points, and other meeting deliverables.
Schedule meetings and handle all logistics.
Manage complex and shifting calendars for the assigned executive(s).

Requirements

What you’ll need

Bachelor’s degree, or the equivalent combination of education and work experience, is required.
Five years of relevant experience, or the equivalent education and work experience, is required.
Superior verbal and written communication skills are required.
Ability to exercise good judgment in the handling of confidential information.
Ability to use current computer technology, such as MS Windows, Excel, Word, PowerPoint, etc.
Capacity to learn how to navigate Vanderbilt’s donor management system, including running reports, tracking activity, inputting contact reports, etc.
The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
Candidate must also have the capacity to perform in an intellectually rigorous and complex academic environment.
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail.
Ability to work independently, take initiative, and manage multiple priorities simultaneously while meeting deadlines and maintaining attention to detail

Benefits

Comp & perks

At **Vanderbilt University**, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.**

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementcommunication supportPowerPointExcelWordMS Windowsdonor management systemreportingactivity trackingcontact report input

Soft Skills

verbal communicationwritten communicationjudgmentinterpersonal skillscustomer serviceorganizational skillsattention to detailinitiativeindependenceability to manage multiple priorities

Certifications

Bachelor’s degree