Administrative Manager
Vanderbilt University Medical Center
full-time
Posted on:
Location Type: Hybrid
Location: Nashville • Tennessee • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
Tech Stack
Oracle
About the role
- Reviews and approves financial transactions for the Department in Oracle, including procurement requisitions, travel and entertainment expense reports, procurement card expense reports, and intercompany transactions.
- Maintains an extensive understanding of Vanderbilt’s Oracle financial system; maintains an extensive understanding of the institution’s chart of accounts and departmental use of optional segments and Project Portfolio Management (PPM) POET structure.
- Maintains an extensive understanding of the university’s expense and procurement policies. Establishes, communicates, and modifies departmental processes in response to changes or updates in policies and procedures.
- Works with Administrative Officer to evaluate the appropriateness of expenditures.
- Uses high attention to detail to ensure every component of a requisition or expense report is accurate prior to approval.
- Participates in recurring meetings, trainings and round table discussions to allow opportunities for Financial Unit Managers across campus to learn from each other.
- Works with the Administrative Officer to maintain and monitor annual budget.
- Provides faculty support for VU financial and expense tools.
- Hires and supervises the administrative specialist and handles annual performance evaluations.
- Responsible for reporting issues with the building and following up on work orders to resolve those issues.
- Makes arrangements for faculty office moves when needed.
- Manages building digital directory.
- Assists A&S Grants Manager and Administrative Officer with departmental grant support.
- Provides reports to Principal Investigators regarding sub-categories of expenses, as needed.
Requirements
- A Bachelor’s degree from an accredited institution of higher education is necessary.
- At least two years of directly related experience is necessary.
- At least four years of directly related experience is highly preferred.
- Strong interpersonal communication skills are necessary.
- Ability to use judgement to make administrative and procedural decisions is necessary.
- Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
- Ability to analyze and solve problems in a timely manner is necessary.
- Knowledge of grant policies and procedures is necessary.
- Knowledge of human resources administration policies and procedures is necessary.
- Knowledge of academic student policies, processes, and procedures is necessary.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Oracle financial systemprocurement requisitionsexpense reportsProject Portfolio Management (PPM)budget managementgrant supportfinancial reporting
Soft skills
interpersonal communicationjudgmentproblem-solvingattention to detailorganizational skillsability to prioritizeadministrative decision-making
Certifications
Bachelor’s degree