Regional Site Administrator
UW Medicine
full-time
Posted on:
Location Type: Remote
Location: Remote • Montana • 🇺🇸 United States
Visit company websiteSalary
💰 $48,000 - $72,000 per year
Job Level
JuniorMid-Level
About the role
- Develop and manage student clinical rotation schedules that align with curriculum and graduation requirements (without specialized scheduling software)
- Maintain these schedules in eValue and assist with updates and changes as needed
- Facilitate timely and accurate communication and coordination with students, preceptors, and institutional coordinators via email, phone, Microsoft Teams, and other relevant platforms
- Manage comprehensive student onboarding and credentialing process, including collecting, verifying, and submitting all required documentation to meet the specific requirements of PNWU, hospitals, and clinics, for all rotations within the designated region
- Recruit and maintain strong relationships with medical providers, who serve as student preceptors, including recognition, appreciation, and resolutions to any issues
- Track and monitor completion of required documentation such as preceptor evaluations, COMAT exams, didactic attendance, and time-off requests
- Manage COMAT testing dates and proctor the exams for all core rotations (except PCC and Selective)
- Collaborate in weekly meetings and didactics to optimize workflow processes and support enhanced student outcomes
- Performs other related duties as assigned and based on departmental need.
Requirements
- Required: Associate degree in related field and a minimum of 2 years' experience or Minimum of 4 years of experience in a related field including administrative, project management, or academic support roles with increasing responsibilities, preferably in healthcare administration, Public Health, higher education or medical education
- Preferred: Bachelor’s degree in a related field
- Ability to have exceptional organizational and time management skills
- Ability to prioritize and manage multiple tasks effectively
- Ability to work both independently with minimal supervision and collaboratively within a team environment
- Skilled with strong written and verbal communication skills, including professional email correspondence and report writing
- Skilled in high level of accuracy and attention to detail
- Knowledge in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint) and experience using learning management systems (e.g., SharePoint, eValue) or similar platforms
- Ability to handle sensitive and confidential information with discretion and professionalism, in compliance with FERPA and institutional policies.
Benefits
- Health Benefits - Medical, Dental, Vision, Life Insurance
- Paid Time Off
- 403b with Roth Option
- Paid Holidays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
schedulingonboardingcredentialingdocumentation managementCOMAT testingproject managementadministrative supportacademic support
Soft skills
organizational skillstime managementcommunication skillsattention to detailcollaborationindependenceproblem-solving