Uvation

Executive Assistant – Personal Assistant

Uvation

part-time

Posted on:

Location Type: Remote

Location: Poland

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About the role

  • Support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements.
  • Coordinate and manage the executive’s calendar, ensuring no conflicts between meetings, travel, and key engagements.
  • Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
  • Arrange logistics for meetings, events, and outbound activities.
  • Organize travel itineraries including flights, accommodations, and event schedules.
  • Maintain organization across essential tasks and tools used by the executive.
  • Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
  • Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.

Requirements

  • Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
  • Comfort working within U.S. time zones (schedule remains flexible).
  • Ability to work independently and adapt to evolving processes.
  • Familiarity with tech tools and remote work platforms.
Benefits
  • Flexible, aligned with U.S. time zones as needed.
  • No fixed shift required initially.
  • Fully remote.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
organizational abilitiesmultitasking abilitiescommunication skillsprofessional interactionindependent workadaptability