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RFP Manager
Utilities One GroupRFP Manager overseeing bid responses for telecom and utilities projects with geospatial data. Converting data into actionable plans and ensuring compliance in responses.
About the role
Key responsibilities & impact- - Open, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and Bluebeam
- - Validate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas)
- - Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM)
- - Align routes with traffic control needs; capture assumptions and constraints
- - Translate routes to constructible sequences; identify access, staging, spoil management, and restoration requirements
- - Validate takeoffs with spot field checks; coordinate with utility locators and 811 procedures
- - Support permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materials
- - Provide redline updates from field feedback; maintain revision control through award and NTP
- - Maintain trackers (bids, addenda, RFIs, risks, quotes, deliverables)
- - Facilitate handoff to operations: route files, takeoffs, assumptions, and risk items
- - Contribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplates
- - Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklist
- - Lead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as-built deliverables
- - Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusions
- - Prepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable)
- - Draft bid assumptions, exceptions, and clarifications that protect margin and delivery
- - Ensure on-time, compliant submission (digital portals or physical delivery); archive artifacts for handoff
Requirements
What you’ll need- - 3+ years in OSP/underground utilities construction estimating, design support, or field engineering
- - Proficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam Revu
- - Demonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawings
- - Hands-on understanding of HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirements
- - Strong business writing and document control skills; comfortable owning compliance matrices and bid calendars
- - Intermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackers
- - Experience responding to telecom/municipal/utility RFPs with complete technical + commercial packages
- - Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities
- - Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows
- - Knowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make-ready basics)
- - Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar)
- - Vendor/subcontract coordination and quote normalization experience
Benefits
Comp & perks- - Health Insurance plans; (health, dental, vision);
- - Whole Life Insurance;
- - 401k Plan;
- - PTO/Paid Holidays;
- - Great Work Environment;
- - Career Advancement Opportunities.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
KMZKMLGIStakeoffHDDtrench/open-cutaerial make-readyExcelCADdocument control
Soft Skills
business writingcompliance managementcoordinationcommunicationproblem-solvingattention to detailorganizational skillsleadershiptime managementcollaboration