Executive Assistant

• Serve as the primary point of contact for the CEO with internal and external stakeholders via phone, email, and in-person interactions
• Manage the CEO's calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls (domestic and international)
• Draft, proofread, and prepare correspondence, presentations, and meeting materials
• Develop and maintain mail management processes for the CEO
• Independently initiate and implement processes to manage projects, information, and people
• Conduct research and prepare summaries, reports, and recommendations
• Exercise discretion, judgment, and organizational knowledge to facilitate executive activities
• May direct and deploy support staff or other resources as needed
• Act as the primary liaison between the organization and the Board of Governors and its Committees
• Schedule, plan, and provide notices for board and committee meetings
• Prepare, assemble, and distribute meeting materials, agendas, minutes, resolutions, and annual conflict of interest statements
• Attend meetings, record minutes, and ensure timely follow-up on action items
• Manage board member records and train/support system users
• Coordinate board trips, in-person meetings, dinners, and mission immersion events
• Conduct research, develop/administer board surveys, and generate reports to support governance and strategic goals
• Track board member giving and ensure gifts are credited, facilitating acknowledgments and thank-you's
• Collaborate with the Governance Committee Chair and senior leaders
• Develop, submit, and monitor the Executive Office budget
• Reconcile CEO and EA Wells Fargo corporate credit card charges
• Review and approve direct reports reconciliations and out-of-pocket expense reports in Coupa
• Submit and track invoices through Coupa
• Maintain up-to-date knowledge of USO General Ledger Account Codes and financial procedures
• Arrange travel for the CEO, board members, and executive office
• Prepare and submit spouse travel request forms and support documentation for board approval
• Support CEO participation in corporate alliance/partnership events, speaking engagements, and care package events
• Assist with securing approvals for creative materials requiring the CEO's signature
• Build and maintain positive, strategic relationships at all levels of the organization
• Communicate scheduling needs, resolve conflicts proactively, and coordinate with team members
• Maintain confidentiality and professionalism in all interactions
• Retain and manage the CEO's electronic signature

Board Administrator – Executive Assistant to the CEO

Executive Assistant, Development and Fundraising