Senior Executive Recruiting Coordinator

USAA

Executive Recruiting Coordinator Senior providing high-touch administrative support for executive hiring process. Coordinating interviews and logistics while maintaining candidate and requisition data with ATS.

Posted 5/28/2026full-timeSan Antonio • Texas • 🇺🇸 United StatesSenior💰 $57,970 - $103,870 per yearWebsite

About the role

Key responsibilities & impact

Provide specialized, high-touch administrative and operational support for the talent acquisition process for executive and business critical roles
Manage complex interview scheduling across multiple time zones
Coordinate logistics for in-person and virtual recruiting activities
Maintain accurate candidate data within the Applicant Tracking System (ATS)
Ensure timely communication among recruiters, hiring leaders, and candidates
Orchestrate intricate coordination of complex interview schedules
Provide concierge-style support to executive and highly specialized candidates
Safeguard sensitive candidate information
Initiate and manage comprehensive pre-employment background checks, drug screenings, and onboarding activities
Provide direct administrative support to recruiters
Monitor I-9 completion status
Manage escalation or suspension processes for new hires
Assist with preparation and maintenance of operational reports and recruitment/onboarding metrics
Participate in process efficiency improvement initiatives
Proactively identify and resolve potential scheduling conflicts
Leverage technology and innovative solutions to optimize scheduling efficiency
Provide training, coaching, and feedback to junior Recruiting Coordinators
Ensure risks associated with business activities are effectively identified, measured, monitored, and controlled

Requirements

What you’ll need

High School Diploma or General Equivalency Diploma
4 years of progressive work experience in staffing, general human resources, and/or account relationship management
Demonstrated experience with calendar management and/or prioritizing tasks, manage multiple calendars, and meet deadlines in a fast-paced environment
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information with discretion
Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint) and experience working with Outlook or other calendaring software
Strong attention to detail and accuracy
High End Retail Customer Facing Experience
Exceptional Organizational and Calendar Management Skills
White-Glove Candidate and Hiring Leader Experience
Proficiency in ATS and HR Systems
Experience with Pre-Employment and Onboarding Processes
Proactive Problem-Solving and Process Improvement
Discretion and Confidentiality
Mentorship and Training Ability
Experience with High-Volume Coordination (Even for Senior Roles)
Understanding of Employment Law Basics

Benefits

Comp & perks

comprehensive medical, dental and vision plans
401(k)
pension
life insurance
parental benefits
adoption assistance
paid time off program with paid holidays plus 16 paid volunteer hours
various wellness programs
career path planning and continuing education

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementinterview schedulingpre-employment background checksdrug screeningsonboarding processesattention to detailprocess improvementhigh-volume coordinationconfidentialityHR systems

Soft Skills

communication skillsinterpersonal skillsorganizational skillsproblem-solvingdiscretionmentorshiptraining abilityattention to detailtime managementconfidentiality

Certifications

High School DiplomaGeneral Equivalency Diploma