Executive Assistant

USA Rare Earth, LLC

. Manage executive calendars, coordinate meetings, and handle logistics including agendas, materials, and follow-ups.

Posted 4/22/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage executive calendars, coordinate meetings, and handle logistics including agendas, materials, and follow-ups.
Arrange and manage domestic and international travel, accommodations, and itineraries.
Provide administrative support, including drafting correspondence, preparing presentations, and handling confidential information.
Conduct research, compile data, and prepare summaries, reports, and briefing materials to support executive decision-making.
Serve as a liaison between executives and internal/external stakeholders, supporting coordination across departments.
Support onboarding logistics and internal meetings related to People & Culture initiatives.
Assist with office administration such as, office supplies, workspace organization, and general office support.
Support internal meetings, leadership visits, and occasional company events hosted in the DC office.
Anticipate needs and help maintain organized processes for administrative operations.
Support special projects as needed and adapt to evolving priorities in a fast-paced startup environment.
Exercise discretion and sound judgment in handling sensitive and confidential matters.

Requirements

What you’ll need

Bachelor’s degree or equivalent experience required.
3-5 years of experience in an executive assistant, office coordinator, or administrative support role, preferably in a startup or manufacturing environment.
Strong organizational and time-management skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
Ability to handle multiple priorities with professionalism and sound judgement.

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementtravel coordinationdata compilationreport preparationpresentation preparationresearchconfidential information handlingoffice administrationevent support

Soft Skills

organizational skillstime-management skillsattention to detailverbal communicationwritten communicationprofessionalismsound judgmentdiscretionadaptabilityinterpersonal skills

Certifications

Bachelor’s degree