SART and Clinical Compliance Coordinator

US Fertility

SART and Clinical Compliance Coordinator managing compliance data and collaborating with clinical teams. Supporting patient's reproductive health at US Fertility with focus on data accuracy and reporting.

Posted 4/23/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $25 per hourWebsite

Tech Stack

Tools & technologies

PMP

About the role

Key responsibilities & impact

Collect, manage, and maintain all data and statistics required for compliance with SART regulations
Stay current on all SART guidelines and implement updates as requirements evolve
Collaborate with nursing and embryology teams to ensure accurate and timely data entry into Resource/FERT and other reporting systems
Coordinate and report all required data and outcome statistics to meet New York State regulations related to donor egg and donor sperm use in IVF and IUI
Ensure compliance with four-day prospective reporting requirements to SART
Accurately close ART cycles and report outcomes in accordance with SART standards
Maintain adherence to SART, CDC, and NASS (National ART Surveillance System) guidelines, ensuring timely and accurate reporting
Prepare and submit delivery outcome requests to clinical teams based on practice needs
Provide administrative support to the VP of Nursing and Clinical Services
Obtain and distribute laboratory reports requested by clinical staff
Manage the Prescription Monitoring Program (PMP) Registry, including entering all controlled substance prescriptions on a daily basis and responding to New York State inquiries regarding patient prescriptions
Oversee the WIN Fertility Patient Portal and treatment outcomes processes, including receiving and routine treatment request forms to patient coordinators, completing treatment outcome forms as requests, and partnering with the Finance team to ensure accurate billing
Coordinate Progyny treatment outcome requests and provide necessary medical records to the Progyny coordinator
Support additional clinical compliance projects and initiatives as needed

Requirements

What you’ll need

Bachelor’s degree and 2 to 4 years of related experience, or an equivalent combination of education and experience
Strong interpersonal, communication (verbal and written), and organizational skills, with the ability to interact effectively at all levels
High level of professionalism, discretion, and ability to handle sensitive and confidential information
Proficiency in Microsoft Office (Word, Excel, PowerPoint), general computer skills, and experience with electronic medical record (EMR) systems
Strong data entry, record-keeping accuracy, and attention to detail
Excellent time management and multi-tasking abilities in a fast-paced, dynamic environment; adaptable and self-motivated
Sound judgment, problem-solving ability, and commitment to high ethical standards
Proven ability to work collaboratively in a multidisciplinary team, build effective relationships, and support team performance
Customer service–oriented with a results-driven mindset; reliable and accountable
Experience with continuous quality improvement and team development preferred
Healthcare experience preferred

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) with company match
Tuition assistance and professional development support
Performance-based bonus opportunities
Generous paid time off, paid holidays, and paid parental leave
Life and disability benefits
Fertility Discount Program
Employee wellness and recognition programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementdata entryrecord-keeping accuracycompliance reportingstatistical analysisquality improvementproblem-solvingattention to detailtime managementmulti-tasking

Soft Skills

interpersonal skillscommunication skillsorganizational skillsprofessionalismdiscretionadaptabilityself-motivationsound judgmentcustomer service orientationteam collaboration