Event Coordinator
URBN (Urban Outfitters, Anthropologie Group, Free People & Nuuly)
full-time
Posted on:
Location Type: Office
Location: Devon • Pennsylvania • United States
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Salary
💰 $22 per hour
About the role
- Lead day-of operations and adhere to event timelines
- Brief and support FOH staff with assigned duties and completion of side-work during set-up and breakdown of events
- Serve as a warm, professional host for guests and clients
- Greet, direct, and manage vendor specific logistics and timelines
- Maintain real-time communication with staff, vendors, and clients
- Act as day-of point person, delegating with clear and prompt communication to staff under Events Manager’s direction
- Support FOH/BOH teams closely; assist with kitchen by performing as expo during dinner service (supplemental training provided)
- Organize and communicate all guest needs and changes efficiently (e.g. dietary notes)
- Lead and assist with event setup, transitions, and teardown
- Ensure venue, rentals, and decor are used and cared for properly
- Track supplies and notify management for reorders
- Complete end-of-shift reports and keyholder checklists to ensure closing procedures as outlined by Event Managers
- Ensure compliance with alcohol service and health/safety guidelines, particularly those prohibiting service to minors and intoxicated persons
- Monitor and report guest conduct issues or incidents to management
Requirements
- 1–2 years in event coordination, planning, or hospitality operations
- Strong interpersonal and written communication skills
- Exceptional multitasking, delegation, and problem-solving ability
- Professionalism in high-pressure environments
- Adheres to our event attire presentation for proper dress code
- Familiarity with Terrain’s brand and aesthetic preferred
- Ability to interpret event timelines, diagrams, and service cues
- Comfortable with formal event moments (speeches, dances, etc.)
- Must be available for weekends, holidays, and extended shifts
- Valid alcohol service certification (RAMP training provided if needed)
- Lift up to 50 lbs, able to stand/move for 8–10 hours, and work both indoors and outdoors. Reliable transportation and punctuality required
Benefits
- Medical, dental, and vision insurance
- Paid Time Off (PTO)
- 401(k) with retirement savings plans
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationevent planninghospitality operationsmultitaskingdelegationproblem-solvinginterpret event timelinesmanage vendor logisticsperform as expotrack supplies
Soft Skills
interpersonal communicationwritten communicationprofessionalismability to work under pressureorganizationefficiencyguest managementteam supportclear communicationadaptability
Certifications
alcohol service certificationRAMP training