Administrative Officer – HR & Finance

Urbantz

Administrative Officer handling HR and finance tasks at Urbantz. Contributing to smooth office operations and supporting employee lifecycle management.

Posted 6/12/2026part-timeBrussels • 🇧🇪 BelgiumMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Processing and checking all incoming invoices and expense notes;
Preparation of payments; Preparation of sales invoices and follow-up of unpaid invoices;
Preparation of the accounting for our external accountant;
Contribution to the preparation of the annual audit;
Processing of open accounting items;
Coordinating the onboarding process;
Assisting with payroll management in collaboration with the payroll office;
Maintaining employee administration records and ensuring data accuracy;
Administering employment contracts and amendments;
Assisting with recruitment coordination;
Supporting the development of employer branding content;
Participating in the organization of company events;
Day-to-day management of the office.
Ordering supplies and catering for the office; Being the contact point with our main suppliers.

Requirements

What you’ll need

Bachelor's degree in a relevant field (Human Resources, Business Administration, Accounting, or a related field);
A first hands-on experience in an administrative, HR or finance role is required.
Experience in a multi-disciplinary admin role is a plus;
French native speaker and fluent in English;
Strong Excel skills;
Proactive and can do attitude, work independently and autonomously;
Strong organizational competencies, used to meet short deadlines;
Excellent communication skills.

Benefits

Comp & perks

Part-time job (3 days work week) in our fancy office in the center of Brussels (hybrid setup with remote working).
Autonomy to define and navigate your own path to success.
A competitive salary , the right tools and a range of fringe benefits (meal voucher, hospital and group insurance, etc.).
An incredibly diverse international team and a company culture that encourages freedom, creativity and collaboration.
Opportunities to grow your expertise through training and workshops.
Team meetups in Brussels , an annual offsite somewhere sunny.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Excelinvoice processingpayroll managementemployee administrationaccounting preparationaudit preparationrecruitment coordinationdata accuracyemployment contracts administration

Soft Skills

proactive attitudeindependenceorganizational competenciescommunication skillsability to meet deadlines

Certifications

Bachelor's degree in Human ResourcesBachelor's degree in Business AdministrationBachelor's degree in Accounting