Urban Pathways

Administrative Assistant

• Provide direct administrative support to the CEO, CAO, and Board members, including managing calendars, scheduling meetings, and handling travel arrangements.
• Monitor and manage emails and communications on behalf of the CEO and CAO.
• Act as the point of contact between executives and internal/external clients, ensuring effective communication and follow-up.
• Prepare and edit correspondence, presentations, reports, and other documents for executive review and approval.
• Coordinate and organize board meetings, including agenda preparation, minute-taking, and distribution of materials.
• Assist with strategic projects, ensuring deadlines are met and tasks are completed accurately.
• Handle confidential and sensitive information with the utmost discretion.
• Manage special projects assigned, ensuring successful completion and alignment with organizational goals.
• Support board-related activities, including event planning, documentation, and communication with board members.
• Oversee special projects as assigned by the CEO and CAO ensuring deadlines and deliverables are met.
• Manage the flow of information and documents between the CEO, CAO and department leaders.
• Ensure compliance with organizational policies and procedures in communications and processes.
• Handle expense reports, reimbursements, and budget tracking for the executive office.
• Provide supervision to the front desk receptionist and guidance to the administrative support.
• Organize and coordinate Sr. Leadership-level events and retreats.

Executive Assistant – Office Manager