Vice President – Meeting Logistics

Urban Land Institute

Vice President of Meeting Logistics leading logistical strategy and operational execution for ULI's major meetings. Managing budgets, vendor relations, and a logistics team for successful event delivery.

Posted 5/15/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesLead💰 $128,000 - $140,000 per yearWebsite

Tech Stack

Tools & technologies

Spring

About the role

Key responsibilities & impact

Lead the logistical strategy and execution of ULI's Spring and Fall meetings
Manage meeting budgets totaling $5 million and above
Oversee vendor relationships across all categories
Manage site selection and contract negotiations
Create and maintain comprehensive project timelines and deliverables
Lead and develop a team of three full-time staff
Partner with departments across ULI to align meeting objectives
Build and maintain relationships with ULI members and stakeholders
Manage strategic partnerships with major logistics partners
Support the logistics needs of additional conferences and events

Requirements

What you’ll need

Minimum 10 years of progressively responsible experience in association meeting planning and management
At least 5 to 7 years managing large-scale meetings (3,000 plus attendees) as a director-level leader
Proven success directing logistical operations with multiple concurrent sessions
Strong background in budgeting accountability, staff leadership, and contractor management
Demonstrated ability to navigate organizational change while maintaining team stability and trust
Excellent vendor negotiation and relationship management skills
Professional demeanor and strong communication skills, both written and verbal
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and project management tools
Bachelor's degree required

Benefits

Comp & perks

Health insurance
Dental insurance
Life insurance
Generous vacation leave
Retirement plan with employer match

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

meeting planningbudget managementcontract negotiationsproject managementlogistical operationsvendor managementstaff leadershiprelationship managementorganizational change managementevent logistics

Soft Skills

communication skillsteam leadershipnegotiation skillsinterpersonal skillsorganizational skillsproblem-solving skillsadaptabilitytrust buildingstrategic thinkingcollaboration