Executive Assistant

UPROSPECT

Executive Assistant supporting the founder and leadership in an experiential marketing and event production studio. Managing operations, communications, and project coordination in a remote environment.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $1,000 - $1,400 per monthWebsite

About the role

Key responsibilities & impact

Manage executive calendars, schedule internal and external meetings, and coordinate across time zones with accuracy and follow-through
Monitor, sort, and draft responses for leadership email, ensuring nothing falls through the cracks and communications are handled with professionalism
Organize and maintain digital files, shared drives, and Notion workspaces so the team always has clear, up-to-date information at hand
Support hands-on project management across events and internal initiatives. Follow up with vendors, partners, and collaborators to confirm deliverables, deadlines, and logistics
Prepare, format, and polish proposals, presentations, and client-facing documents in Canva, Keynote, and Google Suite
Support internal workflow and communication systems so the team operates efficiently as the business scales

Requirements

What you’ll need

1–3 years of experience in an executive assistant role
Background in events, marketing, or project management strongly preferred
Advanced English communication skills, both written and spoken, with a polished and professional tone across all channels
Proficiency in Notion, Canva, Keynote, and Google Suite, comfortable building and maintaining systems, not just using them
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously in a fast-paced environment
Flexible and adaptable, able to shift gears quickly
A collaborative, relationships-first mindset with a genuine interest in the people behind the work
Self-directed and proactive

Benefits

Comp & perks

Remote work model
PTOs
Weekends Off
Growth opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementemail managementproposal preparationpresentation formattingdocument polishingcalendar managementfile organizationattention to detailmultitaskingcommunication

Soft Skills

organizational skillsflexibilityadaptabilitycollaborationproactivityrelationship managementprofessionalismself-directiontime managementinterpersonal skills