Project and Proposal Administrator

Upchurch

Project and Marketing Administrator at Upchurch integrating AI tools in proposal management and design. Focusing on high-quality sales and marketing collateral with a strong design element.

Posted 7/1/2026full-timePlano • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the end-to-end creation of public RFQ and proposal responses, ensuring strict adherence to solicitation requirements, formatting, and deadlines.
Apply your background in marketing design to build visually compelling, on-brand sales and marketing documents, presentations, and proposal packages.
Utilize AI tools to rapidly draft, refine, and tailor proposal content, cover letters, and executive summaries, always maintaining the Upchurch brand voice.
Design and format marketing materials, ensuring all outputs align with the One Upchurch brand standard (colors, typography, logo usage).
Organize and maintain a library of approved marketing assets, proposal templates, and boilerplate content for easy access by the sales team.
Actively deploy and manage agentic AI tools (e.g., Manus, Claude) to automate repetitive administrative tasks, generate initial drafts of documents, and improve overall workflow speed.
Support general business administration by identifying process bottlenecks and implementing tech-forward solutions to resolve them.

Requirements

What you’ll need

Proven background in marketing administration, project coordination, or proposal/RFQ management.
Strong eye for layout, typography, and visual hierarchy. Experience with document design and presentation software (e.g., InDesign, PowerPoint, Canva, or similar).
Highly proficient and comfortable working with modern AI tools (Manus, Claude, ChatGPT, Midjourney, etc.). You should understand how to prompt effectively and leverage AI for document creation, editing, and workflow automation.
Extremely comfortable adopting new technologies quickly. You are a problem-solver who looks for the most efficient, tech-enabled way to complete a task.
Exceptional organizational skills with the ability to manage complex, multi-part proposal submissions with strict deadlines.
Excellent written and verbal communication skills, with the ability to write in a polished, professional business tone.

Benefits

Comp & perks

Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and holiday pay.
Opportunities for professional development and certification assistance.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal ManagementDocument DesignProject CoordinationMarketing AdministrationLayout DesignTypographyVisual HierarchyWorkflow AutomationContent CreationDeadline Management

Soft Skills

Problem-SolvingAdaptabilityAttention to Detail