SSC Advisor for Study and Teaching Organization (Administration and Coordination)

univie innovation

Referent/in für Studien- und Lehrorganisation an der Universität Wien mit Aufgaben in der Administration und Organisation von Lehr- und Prüfungsangelegenheiten.

Posted 7/3/2026part-time🇦🇹 AustriaMid-LevelSenior💰 €2,759 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities in supporting study program management, including exam planning, student advising, and personnel administration. Proficient in managing documentation, databases, and event coordination while maintaining high service orientation and effective communication skills.

Highest-signal resume keywords

Matura Or Equivalent QualificationExcellent German Language SkillsGood User-Level IT SkillsExperience In Office ManagementKnowledge Of University Structures

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Documentation ManagementDatabase MaintenanceBudget ManagementPersonnel AdministrationEvent OrganizationExam ManagementCourse Planning

Soft Skills

Strong Communication SkillsHigh Service OrientationOrganizational SkillsTeam CollaborationFlexibility

Tools & Technologies

MS OfficeI3vTYPO3

Certifications & Qualifications

Matura Or Equivalent Qualification

Industry Keywords

University AdministrationStudy RegulationsStudy ProgramsFaculty Of Philological And Cultural Studies

About the role

Key responsibilities & impact

Support study program managers in exam and course planning as well as in study administration
Assist with the organization and administration of teaching and examination management
Advise and inform students on study-law matters and handle internal communications
Perform documentation tasks, maintain databases and manage archiving
Provide general team assistance (e.g. scheduling and room coordination)
Support event organization and execution
Assist with personnel administration (recruiting, onboarding), particularly in the role of time officer
Help with budget management and purchasing procedures

Requirements

What you’ll need

Matura (Austrian secondary-school leaving certificate) or equivalent qualification
Good user-level IT skills (MS Office, i3v, TYPO3)
Excellent German language skills, both written and spoken
Good command of English
Strong written and verbal communication skills
High service and customer orientation
Organizational skills
Independent and responsible working style
Ability to work well in a team
Flexibility
Resilience and ability to work under pressure
Experience in office management
Knowledge of university structures and processes or experience in university administration
Knowledge of study regulations and the study programs of the Faculty of Philological and Cultural Studies

Benefits

Comp & perks

Flexible working hours
Possibility to work remotely
Inspiring working environment
Good public transport connections
Internal training opportunities
Fair salary