Infectious Disease Medical Program Assistant

University of Wisconsin-Madison

Medical Program Assistant supporting infectious disease physicians, fellows, APPs, and staff at UW–Madison. Coordinating schedules, conferences, purchasing, travel, expenses, and divisional administration.

Posted 8/14/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesJunior💰 $24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, including experience in managing calendars, coordinating multiple projects, and providing excellent customer service. Proficient in Microsoft Office products and skilled in synthesizing information to implement effective solutions.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office ProficiencyAdministrative SupportProject CoordinationIndependent Decision-Making

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementReport PreparationWord ProcessingTranscribingFilingCalendaring

Soft Skills

Attention to DetailTeam CollaborationProblem-SolvingTime Management

Industry Keywords

Program CoordinationCME Conference ActivitiesStakeholder LiaisonAdministrative Tasks

About the role

Key responsibilities & impact

Schedule logistics and secure or distribute resources for program meetings, department events, conferences, and travel
Identify opportunities for program improvements and make recommendations
Coordinate with senior management to define program goals and fiscal objectives
Serve as the primary contact and subject matter expert for specified program policies and procedures
Assist in coordinating divisional CME conference activities
Coordinate complex daily activities of providers or programs by entering database information, maintaining files and materials, and preparing reports
Act as the primary liaison for providers or programs and refer stakeholders to providers, agencies, patients, and staff
Perform administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Requirements

What you’ll need

1 year of prior experience in an administrative position or business office environment
Experience managing calendars
Experience with Microsoft Office products
Ability to work independently and as part of a team
Ability to manage multiple competing priorities while maintaining attention to detail and meeting deadlines
Ability to identify, describe, and synthesize information and develop processes to implement solutions
Ability to work in a fast-paced, changing environment
Ability to coordinate multiple projects and demonstrate independent decision-making
High school diploma
Must maintain continuous eligibility to work in the United States without employer sponsorship
Must provide proof of work authorization and eligibility to work
Employment may require a criminal background check
References may be requested from final candidates

Benefits

Comp & perks

Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits