Scheduling and Events Coordinator

University of Wisconsin-Madison

Coordinator of Scheduling & Events at UW-Madison managing facility scheduling and student engagement. Ensuring successful planning and execution of diverse student-focused programs and events.

Posted 7/29/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesJuniorMid-Level💰 $57,795 - $62,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event coordination, operational management, and stakeholder engagement while maintaining a strong focus on customer service and budget oversight.

Highest-signal resume keywords

Event CoordinationBudget ManagementStakeholder EngagementMicrosoft Office SuiteCritical Thinking

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event ManagementOperational Policy ImplementationInventory ManagementScheduling SoftwareDiagramming Software

Soft Skills

Communication SkillsAttention to DetailProblem SolvingCollaborationCustomer Service

Tools & Technologies

EMS Event Management SystemSocial Tables

Industry Keywords

Risk ManagementStudent OrganizationsLeadershipUniversity Health Services

About the role

Key responsibilities & impact

Establishes and executes day-to-day operational functions and goals of events to align with existing strategy
Use and maintain scheduling & diagramming software (EMS Event Management System and Social Tables) to ensure appropriate space assignments
Work closely with student and campus groups including, but not limited to, Risk Management, Office of Student Organizations, Leadership & Involvement, and University Health Services
Research, purchase and maintain inventory, and track all event equipment
Establishes and sustains relationships with internal and external stakeholders
Monitors the budget and approves expenditures
Identifies, proposes, and implements new or revised unit operational policies and procedures
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Requirements

What you’ll need

Experience coordinating multiple events, reservations, projects, or operational priorities simultaneously while maintaining a high level of accuracy and attention to detail.
Experience working collaboratively with students, clients, stakeholders, or organizational partners to coordinate logistics and achieve shared outcomes.
Strong written and verbal communication skills and a demonstrated commitment to customer service.
Ability to think critically, exercise sound judgment, and solve problems in a fast-paced environment.
Experience with Microsoft Office Suite (Word, Excel, Outlook) or similar software.

Benefits

Comp & perks

generous paid time off
competitively priced health/dental/vision/life insurance
tax-advantaged savings accounts
participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund