Academic Program Specialist

University of Wisconsin-Madison

Academic Program Specialist providing key administrative support at University of Wisconsin-Madison. Responsible for coordinating multiple program components and managing departmental finances.

Posted 6/30/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesJuniorMid-Level💰 $41,244 per yearWebsite

About the role

Key responsibilities & impact

May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
Coordinates program components and evaluates program effectiveness and provides recommendations for improvement.
Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews.
Provide administrative support to faculty in the Department including travel arrangements, expense submission, maintaining academic files, managing trainings, updating CVs, bios and biosketches and ensuring credentialing is current.
Manages and tracks Department finances, to include travel and CE budgets and spending. Reconciles Department credit card.
Ensures university policies are followed.
Provides supervision of student hourlies.
Serves as point person for special visitors, visiting faculty, and other invited guests ensuring that arrangements are organized and that the logistical expectations of the Department are being met.
Manage faculty and staff recruitment: In conjunction with Department leadership, coordinate the recruitment efforts of faculty and staff including requesting reference letters, coordinating interview itineraries and travel plans for candidates, and onboarding.
Manage Department Promotion Packets and Faculty Annual Activity Summary (FAAS) Preparation: Facilitate completion of faculty documents for promotion; Oversee the Course Evaluations for the Department; Compile teaching evaluations for FAAS preparation.
Administration of the Ambulatory Program and Early Clinical Education (ECE) Program: Work with the Ambulatory Coordinators and ECE Director to coordinate practice participation, liaise with clinic leaders, revise MOUs and student assignments annually; secure housing accommodation for students, maintain courses in Canvas and summarize eValue collected ambulatory statistics. Track student assignments and grading. Serve as a resource and point of contact for the participating practices and DVM students. May conduct site visits to maintain relationships and ensure compliance.
Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events.

Requirements

What you’ll need

At least 1–2 years of experience in an administrative or operational support role required; experience in an academic and/or medical setting preferred.
Demonstrated strong organizational, technical, and leadership skills.
Ability to actively listen, ask thoughtful questions, and analyze stakeholder input to identify both stated and underlying needs, and recommend appropriate solutions and resources.
Experience in a customer service-oriented role, with a proven ability to address concerns and resolve issues effectively.
Excellent interpersonal skills, with the ability to build trust and maintain positive working relationships with diverse groups, including students, faculty, staff, administrators, and the public.
Working knowledge of project coordination and management principles, including experience using project tracking tools or systems.
Familiarity with operational, personnel, financial, and procurement policies and processes.
Experience in program development and space or facilities management preferred.
Ability to develop detailed plans and reports, evaluate existing processes, and improve operations through organizational design, policy development, and implementation of new procedures.
Bachelor's degree is preferred.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account University of Wisconsin-Madison Website LinkedIn All Job Openings 10,000+ employees 📚 Education 🏛️ Government Education
Government University of Wisconsin-Madison is a public research university and flagship campus of the University of Wisconsin System located in Madison, WI. It is one of the largest research institutions in the United States, investing more than $1 billion annually in research across the humanities, sciences, and applied fields, and emphasizes public service through the long-standing “Wisconsin Idea. ” The university offers undergraduate and graduate programs, community outreach, and extensive campus resources and athletics, while promoting diversity, inclusive excellence, and community engagement. Academic Program Specialist 🔥 32 minutes ago 🏢🏡 Madison – Hybrid 💵 $41.2k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level ✨ Program Specialist Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
Coordinates program components and evaluates program effectiveness and provides recommendations for improvement.
Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews.
Provide administrative support to faculty in the Department including travel arrangements, expense submission, maintaining academic files, managing trainings, updating CVs, bios and biosketches and ensuring credentialing is current.
Manages and tracks Department finances, to include travel and CE budgets and spending. Reconciles Department credit card.
Ensures university policies are followed.
Provides supervision of student hourlies.
Serves as point person for special visitors, visiting faculty, and other invited guests ensuring that arrangements are organized and that the logistical expectations of the Department are being met.
Manage faculty and staff recruitment: In conjunction with Department leadership, coordinate the recruitment efforts of faculty and staff including requesting reference letters, coordinating interview itineraries and travel plans for candidates, and onboarding.
Manage Department Promotion Packets and Faculty Annual Activity Summary (FAAS) Preparation: Facilitate completion of faculty documents for promotion; Oversee the Course Evaluations for the Department; Compile teaching evaluations for FAAS preparation.
Administration of the Ambulatory Program and Early Clinical Education (ECE) Program: Work with the Ambulatory Coordinators and ECE Director to coordinate practice participation, liaise with clinic leaders, revise MOUs and student assignments annually; secure housing accommodation for students, maintain courses in Canvas and summarize eValue collected ambulatory statistics. Track student assignments and grading. Serve as a resource and point of contact for the participating practices and DVM students. May conduct site visits to maintain relationships and ensure compliance.
Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events. 🎯 Requirements
At least 1–2 years of experience in an administrative or operational support role required; experience in an academic and/or medical setting preferred.
Demonstrated strong organizational, technical, and leadership skills.
Ability to actively listen, ask thoughtful questions, and analyze stakeholder input to identify both stated and underlying needs, and recommend appropriate solutions and resources.
Experience in a customer service-oriented role, with a proven ability to address concerns and resolve issues effectively.
Excellent interpersonal skills, with the ability to build trust and maintain positive working relationships with diverse groups, including students, faculty, staff, administrators, and the public.
Working knowledge of project coordination and management principles, including experience using project tracking tools or systems.
Familiarity with operational, personnel, financial, and procurement policies and processes.
Experience in program development and space or facilities management preferred.
Ability to develop detailed plans and reports, evaluate existing processes, and improve operations through organizational design, policy development, and implementation of new procedures.
Bachelor's degree is preferred. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

Program DevelopmentBudget ReconciliationData EvaluationLogistics CoordinationPolicy Implementation

Soft Skills

Interpersonal SkillsActive ListeningAnalytical ThinkingProblem SolvingLeadership