Administrative Specialist – Otolaryngology Research

University of Wisconsin-Madison

Administrative Specialist providing advanced support in the Research Division at UW-Madison. Key resource for research initiatives and managing administrative operations.

Posted 5/8/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesMid-LevelSenior💰 $50,000 per yearWebsite

About the role

Key responsibilities & impact

Provides advanced-level, critical organization and support to advance the goals and objectives for the Research Division of the Department of Otolaryngology–Head & Neck Surgery.
Serves as a key resource to the department’s Vice Chair for Research, Associate Director for Research, faculty, and academic staff.
Coordinates and manages a wide range of administrative operations, including research support activities, compliance tracking, and communications.
Supports departmental research initiatives, including coordination of internal funding opportunities, metrics tracking such as publications and presentations.
Works closely with Associate Director for Research to establish priorities and ensure timely completion of competing projects.

Requirements

What you’ll need

Experience in an administration-focused role, such as general administration, operations, or finances/accounting.
Demonstrated high level of attention to detail and accuracy in tasks and projects.
Excellent administrative and organizational skills, and the ability to manage and prioritize concurrent projects.
Proven ability to provide timely, accurate customer service and administrative support to a variety of stakeholders with minimal oversight.
Strong written and verbal communication skills, including producing professional emails, reports, or summaries tailored to different audiences.
Demonstrated ability to work independently, as well as function effectively in a team and with a diverse group of people.
Have knowledge of and/or ability to make air and lodging travel arrangements.
Strong analytical skills with proficiency with position-related software (MS Office Suite, especially Excel, virtual meeting platforms, Google suite), and ability to quickly learn new platforms.

Benefits

Comp & perks

generous vacation, holidays, and sick leave
competitive insurances and savings accounts
retirement benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrationoperationsfinancescompliance trackingmetrics trackingresearch supportattention to detailanalytical skills

Soft Skills

organizational skillsproject managementcustomer servicewritten communicationverbal communicationindependent workteam collaborationprioritization