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Administrative Assistant II
University of Wisconsin-MadisonAdministrative Assistant managing faculty administration for the University of Wisconsin - Madison Department of Medicine. Supporting the Chief of Rheumatology with calendars, meetings, and reimbursements.
About the role
Key responsibilities & impact- Help manage faculty administration
- Work with the Chief of Rheumatology for calendaring
- Make agendas and meeting minutes for division meetings
- Manage reimbursements for faculty
- Plan division gatherings annually
- Establish recruiting itineraries and assist in the onboarding/offboard process for faculty and staff
- Maintain established methods and organizational systems for electronic/physical records
- Track compliance and secure resources for meetings, conferences, travel
- Serve as a first point of contact for individuals and groups
- Collect, analyze, and prepare communication materials
Requirements
What you’ll need- Professional use of Microsoft Applications (Excel, Word, PowerPoint, Teams)
- 1 year of providing administrative support
- Experience in a healthcare setting (preferred)
- Experience in administrative services (preferred)
- Experience with travel arrangements and travel reimbursements (preferred)
- Experience managing calendars and scheduling complex meetings (preferred)
- Experience using virtual conference tools (WebEx, Zoom, Microsoft Teams, etc) (preferred)
Benefits
Comp & perks- generous vacation
- holidays
- sick leave
- competitive insurances and savings accounts
- retirement benefits
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft Teamsadministrative supporttravel arrangementstravel reimbursementscalendar managementscheduling meetingsvirtual conference tools
Soft Skills
communicationorganizationtime managementanalytical skillsinterpersonal skillsattention to detailproblem-solvingteam collaborationcustomer serviceadaptability