Financial Specialist – III

University of Wisconsin-Madison

Financial Specialist handling invoice payment issues and supplier inquiries at UW-Madison. Responsible for financial advice, transaction processing, and administrative support within the work unit.

Posted 5/6/2026full-timeMadison • Wisconsin • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 per yearWebsite

About the role

Key responsibilities & impact

trouble shooting invoice payment issues and working regularly with suppliers
researching, resolving and responding to payment related questions by providing advice, interpretation and information on rules and regulations
Reviews transaction processing internal controls and recommends policies and procedures
Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
May train staff on financial processes and best practices
Reallocates expenses to appropriate funding strings
Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
Answers complex fiscal questions and provides information based on set materials and standards to various audiences

Requirements

What you’ll need

A minimum of 2 years of accounting, finance, or business administration experience.
Excellent oral and written communication skills.
Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
Excellent organizational skills and techniques.
Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Accounts Payable, Business Services Division, University, state, and/or federal deadlines.
Ability to multi-task and transition quickly between priorities to address specific situations.
Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency in Excel and ability to create complex spreadsheets and reports.
Knowledge of accounts payable procedures, and basic accounting principles.
Knowledge of Workday or other accounting software.
Knowledge of ImageNow/Docfinity or other image retention database software.
Knowledge of banking reconciliation software
Knowledge of state accounts payable statues
Knowledge of state funding rules and Spend Categories

Benefits

Comp & perks

generous paid time off
competitively priced health/dental/vision/life insurance
tax-advantaged savings accounts
participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accountingfinancebusiness administrationGAAPExcelaccounts payable proceduresbanking reconciliation softwareImageNowDocfinitystate funding rules

Soft Skills

oral communicationwritten communicationorganizational skillstime managementmulti-taskinginterpersonal skillshuman relationscustomer serviceindependent workprioritization