Administrative Manager – CORE Program Coordinator

University of Wisconsin-Madison

Administrative Manager coordinating administrative and operational support for CORE's reproductive health research initiative. Engaging with teams and partners to enhance program efficiency and impact.

Posted 4/15/2026part-timeMadison • Wisconsin • 🇺🇸 United StatesJuniorMid-Level💰 $56,112 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Assist in the development and monitoring of the unit or program budget and approve unit expenditures
Schedule logistics and secure resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
Lead the development and preparation of periodic reports and financial statements
Plan, implement, execute, and evaluate existing strategies and objectives for a program
Identify workflow needs, contribute to the development of strategic and operational solutions, allocate resources, and implement new or revised unit operational policies and procedures
Contribute to the preparation of proposals for funding and/or funding continuation from outside sponsors
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Requirements

What you’ll need

Clear and professional verbal and written communication.
Skilled in managing multiple tasks, deadlines, and priorities
Resourceful in resolving issues and improving processes
Thoughtful, deliberate, organized, and detail-oriented approach to work.
Demonstrated ability to build strong, trusting relationships with diverse stakeholders in a professional setting.
Ability to work both independently and collaboratively in a team setting.
Proficiency with office software, including spreadsheets, project management platforms, and databases.
Responsive, solutions-oriented, proactive, and reliable.
Commitment to CORE's mission to advance reproductive equity, particularly improving access to abortion and contraception.
Lived or professional experience working with communities that experience health inequities
2+ years of experience in program coordination, project management, or a related role
Familiarity with policies and practices affecting reproductive health, rights, and justice, in Wisconsin and/or other US states

Benefits

Comp & perks

generous vacation, holidays, and sick leave
competitive insurances and savings accounts
retirement benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budget developmentfinancial reportingprogram evaluationstrategic planningoperational policy developmentproposal preparationresource allocationsupervisory authorityproject managementtask management

Soft Skills

verbal communicationwritten communicationorganizational skillsdetail-orientedrelationship buildingindependent workcollaborative workproblem-solvingproactivereliability