Administrative Coordinator

University of Toronto Entrepreneurship

Administrative Coordinator supporting Student Life Programs and Services at U of T. Overseeing operational needs, providing administrative assistance, and maintaining effective relationships within the community.

Posted 6/3/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$76,577 - CA$97,928 per yearWebsite

About the role

Key responsibilities & impact

Provide a broad range of administrative support and guidance for Student Life Programs and Services.
Oversee several operational needs to support the advancement of our priorities, including general office support (e.g. submitting service orders, managing room bookings, ordering supplies and equipment); and special administrative projects (including the generation of routine reports and materials).
Present a keenness to high quality customer service and partnership demonstrated by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students and community members.
Carry out a broad range of duties while exercising tact, confidentiality, and good judgement.
Adapt rapidly from one function to another while maintaining efficiency and accuracy, especially when several projects with varying timelines are in motion.
Interface with systems to update information, pull reports, and make decisions in regards to program eligibility.

Requirements

What you’ll need

Advanced College Diploma (3 years) or an acceptable equivalent combination of education and experience.
Minimum five years' of relevant administrative experience supporting senior leaders and the advancement of strategic projects, preferably in a student life setting.
Experience maintaining effective working relationships with and between students, faculty, and staff belonging to the University community and external community groups.
Demonstrated experience providing dedicated administrative support to senior leadership, including calendar management, committee support and written correspondence.
Experience using systems and inputting information into databases.
Experience analyzing administrative processes and procedures and recommending changes for improvement.
Advanced proficiency with MS Office Suite, virtual meeting platforms, survey tools, databases and presentation software, and the ability to troubleshoot.
Strong interpersonal and intercultural communication skills.
Demonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equity.
Effective time management skills and demonstrated ability to multitask while maintaining a high degree of independence, accuracy and quality; working collaboratively with colleagues to meet assigned deadlines.
Ability to manage multiple complex and competing priorities.

Benefits

Comp & perks

Health insurance
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementreport generationprocess analysisdatabase managementmultitaskingtime managementcustomer serviceconfidentialityjudgment

Soft Skills

interpersonal communicationintercultural communicationtactadaptabilitycollaborationindependenceaccuracyquality assuranceadvocacy for equityrelationship building

Certifications

Advanced College Diploma