Programming Coordinator, Events

University of Toronto Entrepreneurship

Programming and Events Coordinator managing logistics and scheduling for university events. Collaborates with faculty and research offices to enhance access to research and innovation supports.

Posted 5/25/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$67,916 - CA$86,855 per yearWebsite

Tech Stack

Tools & technologies

WordPress

About the role

Key responsibilities & impact

Coordinating schedule for program and events calendars
Acting as first point of contact for CRIS enquiries, creating intake records and coordinating with the appropriate colleagues to address the requests
Analyzing needs and making recommendations on logistics and options
Determining logistical details and activities for events and/or programming
Coordinating the preparation and distribution of promotional/outreach material
Maintaining information on digital platforms including websites, and e-communication tools
Editing content for brochures, newsletters, websites and/or handbooks
Providing orientation to others on work procedures and practices including event registration, and room and equipment booking procedures

Requirements

What you’ll need

Bachelor's Degree or equivalent combination of education and experience.
Minimum three (3) years’ relevant experience in planning, coordinating and executing logistics for small to large-scale programs and events
Demonstrated experience in meeting multiple and concurrent deadlines and working in a fast-paced environment
Proven ability to maintain information on digital platforms, including websites, e-newsletters, listservs and databases
Advanced proficiency with Microsoft 365 (Word, Excel, PowerPoint, Bookings) and e-mail software applications; proven ability to learn new systems and tools quickly.
Strong proficiency in virtual collaboration platforms, such as MS Teams, Zoom, SharePoint
Strong skills with website tools including WordPress or equivalent; and e-communication apps including Mailchimp or equivalent
Excellent interpersonal, customer service, and communication skills with the ability to interact with a wide variety of stakeholders including faculty and senior leaders in a tactful, polite, professional and diplomatic way
Excellent communication skills (oral and written); in order to prepare agendas, meeting materials and presentations and draft content for promotional materials
Demonstrated excellent organizational skills to independently prioritize own workflow and time management skills to handle multiple deadlines and events occurring within short and overlapping time periods.
Meticulous attention to detail
Demonstrated high quality of work

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planninglogistics coordinationcontent editingdigital platform managementworkflow prioritizationtime managementattention to detailMicrosoft 365WordPresse-communication applications

Soft Skills

interpersonal skillscustomer servicecommunication skillsorganizational skillsability to meet deadlinestactfulnessprofessionalismdiplomacyindependencemeticulousness

Certifications

Bachelor's Degree