Admissions Administrator – Physician Assistant Studies

University of Pittsburgh Department of Communication

Admissions Administrator supporting the Department of Physician Assistant Studies Hybrid Program at the University of Pittsburgh. Coordinating admissions, student recruitment, and enrollment processes effectively.

Posted 6/16/2026full-timePittsburgh • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Management of Student Admissions process
Maintain full oversight and management of Centralized Application Service for Physician Assistant Students (CASPA) for Hybrid
Stay up to date on CASPA function and optimization
Train faculty and staff as needed
Grant appropriate user access
Ensure that program portals are configured appropriately each year
Ensure that rubrics are updated appropriately each year
Ensure that all correspondence templates are updated appropriately each year
Troubleshoot as needed
Review student applications and disposition appropriately
Serve as a liaison between applicants and the Admissions Committee during application cycle
Schedule, plan, and facilitate student interview days with appropriate stakeholders
Generate and disseminate acceptance/denial/waitlist correspondence as needed
Maintain, gather, organize and disseminate data related to admissions
Manage, monitor and reply to admissions email inquiries
Schedule and facilitate phone admissions advising appointments
Plan, coordinate, and facilitate virtual and in person information sessions and open houses, and related events
Recruit and organize student support for admissions events
Participate in coordination of SHRS open houses and related events
Management of Guaranteed Admission Programs (GAP Program)
Track progress of all GAP Program students throughout undergraduate or Nutrition Science education at Pitt
Organize annual meetings and information sessions for GAP Program students
Inform students of matriculation requirements
Maintain communication with students and serve as a resource to provide information/answer questions
Supervise student workers in work related to admissions

Requirements

What you’ll need

Minimum Education Level Required: Associate’s
Minimum Related Experience Level Required: 3 years of relevant administrative experience
Essential to the Position: 1 year of admissions experience
Combination of education and relevant experience will be considered in lieu of education requirement.
Familiar with University policies and procedures and able to make decisions and work independently.

Benefits

Comp & perks

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

admissions managementdata organizationapplication reviewuser access managementrubric updatingcorrespondence template managementevent planningstudent advisingtroubleshootingprogram oversight

Soft Skills

communicationorganizationleadershipindependent decision-makingliaison skillstrainingsupervisioncollaborationproblem-solvingcustomer service