Administrative Assistant

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• Department Specific Functions: Communicates and delivers urgent messages to corresponding providers; Initiates onboarding procedures and assists with offboarding tasks for departing providers/staff members with oversight and guidance from Department Administrator/Sr. Practice Manager; Responsible for annual appointments, promotions, and Tenure (APT) process, & voluntary appointments (staff physicians/VA); Transcribes Divisional Meeting Minutes for distribution and future reference; Coordinates work orders for equipment/office maintenance for faculty; Processes CME expense reports for faculty; Maintains Divisional and Departmental spreadsheet accordingly; Makes travel arrangements and reservations for department leadership and staff, as needed; Oversees Kyrus Website management/updates and other cloud storage systems; Distributes Press Gainey scores to providers; Updates and edits QGenda schedule as needed; Responsible for working with Department Administrator/Sr. Practice Manager in calendar management and scheduling of candidates, events, and business-related activities; Composes emails and correspondence, answers telephone calls and addresses these accordingly, also reserves conference rooms as needed; Responsible for collecting data regarding physician availability for Wards, MOD and On-Call; Distributes corresponding calendars as needed; Processes and distributes mail.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Sr. Administrative Assistant (Hybrid/Remote)

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant I

Administrative Assistant I

Administrative Coordinator