Manager, Expense Reimbursement

University of Arkansas System

Manager of Expense Reimbursement overseeing centralized processing of employee business travel requests and reimbursements at UAMS. Providing consulting on travel processes, procedures, policies, and regulations.

Posted 5/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Handle all managerial matters of the Expense Coordinators that make up the Travel and Reimbursement team which includes but is not limited to staffing, training and development.
Work with department HR representative for time-keeping and other related actions.
Conduct team meetings
Provide input on performance and conduct one-on-one meetings with direct reports.
Reconcile all corporate card payments each month, using Workday to ensure payments are posted correctly.
Oversee the setup, termination, reconciliation and compliance of the credit card program.
Work closely with the procurement team to ensure user Procurement Card compliance.
Review UAMS employee travel reimbursement requests for compliance with state and UAMS policies, regulations and prudent business practices. Responsible for accurate and timely payment of such travel reimbursement requests.
Ensure the department maintains positive relationships with customers, vendors, rental companies and travel agencies. This includes but is not limited to providing training, developing support documentation and offering guidance for customers as needed.
Performs other duties as assigned.

Requirements

What you’ll need

Bachelor's degree in applicable field of study plus 4 years of relevant experience or an associate’s degree in applicable field of study plus 6 years of relevant experience or a high school diploma or equivalent plus 8 years of relevant experience including 2 years in a lead or supervisory role.
Ability to interact positively with a wide variety of personalities.
Skilled in communication.
Basic knowledge of generally accepted business practices.
Ability to pay attention to detail.
Ability to work 40 hours per week and to travel as needed.
Position requires sitting a desk and using a computer and phone daily.

Benefits

Comp & perks

Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

expense managementreconciliationcomplianceprocurement card managementtravel reimbursement processingstaff trainingperformance evaluationtime-keepingbusiness practices

Soft Skills

communicationinterpersonal skillsattention to detailleadershipteam managementcustomer relationship management

Certifications

Bachelor's degreeAssociate's degreeHigh school diploma