Associate Director – Special Events

University of Arkansas System

Associate Director of Special Events at UAMS coordinating donor engagement activities and special events. Collaborating with internal teams to execute successful institutional advancement strategies.

Posted 5/19/2026full-timeRemote • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Provide operational support for the planning, implementation, and evaluation of all Institutional Advancement special events.
Serve as on-site support for events, including setup, execution, and breakdown.
Collaborate with cross-functional teams and external vendors as needed.
Support events across the state of Arkansas as required.
Partner with Institutional Advancement staff and campus collaborators to strengthen donor engagement and event strategies.
Develop and produce creative and customized event-related communications and materials, including digital content.
Coordinate with vendors by sourcing quotes, initiating purchase orders, and managing invoice processing and reconciliation.
Maintain accurate documentation of events and attendees in donor files and institutional dashboards.
Conduct research and feasibility studies to evaluate new event opportunities.
Oversee post-event activities including debriefs, constituent recognition, financial reconciliation and reporting, and data management.
Executes post-event stewardship and follow-up engagement communications, social media and activities.
Keep internal stakeholders informed throughout the event lifecycle.
Work in collaboration with Institutional Advancement teams to support and facilitate engagement, prospect development, and cultivation efforts. Including but not limited to donor correspondence and communications.
Perform other duties as assigned.

Requirements

What you’ll need

Bachelor’s degree in communications, public relations, marketing, or a related field.
Minimum of three (3) years of experience in special events, development/advancement, communications, or marketing.
At least 1–2 years of project management and administrative support experience.
At least one (1) year of experience in customer relationship management or donor engagement.
Proficient in Microsoft Office Suite (PowerPoint, Excel, SharePoint, Outlook).
Working knowledge of InDesign and virtual event/livestream platforms.
Strong organizational, planning, and time management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to work collaboratively and maintain a high level of professionalism.
Proactive and solution-oriented mindset.
Ability to stand for long periods of time and lift 50 pounds.

Benefits

Comp & perks

Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningevent executionfinancial reconciliationdata managementcustomer relationship managementproject managementadministrative supportdigital content productionresearch and feasibility studiesdonor engagement

Soft Skills

organizational skillsplanning skillstime managementwritten communicationverbal communicationattention to detailcollaborative workprofessionalismproactive mindsetsolution-oriented mindset