Administrative Assistant – Campus Operations

University of Arizona College of Education

Administrative Assistant providing high-touch support to the campus administrators at Arizona College of Nursing. Responsibilities include event coordination, managing schedules and conducting data entry.

Posted 7/9/2026full-timeAtlanta • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

The Administrative Assistant provides high-touch support to the campus’s administrators including the Campus President (CP), Dean of Nursing (DON), and the Dean of General Education (DOGE).
Facilitates planning for new student orientation, graduation, advancement ceremony and other events.
Arranges for services (i.e. catering, photography) including coordinating contracts and payments.
Coordinates day-of details with the venue, oversees the program, and supports day of preparation and rehearsals.
Creates student orientation packets.
Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
Creates and edits expense reports, various student letters, and financial reports as needed.
Proofreads documents, analyzes data, and prepares correspondence.
Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
Completes weekly data entry and compilation of report for student clinical hours.
Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
Maintain confidential files and processes related documents, including payroll records; assists in faculty certification procedures.
Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
Schedules/proctors exams as required.
Assists in the dissemination of schedules for all student cohorts for each new session and semester.
Ensures timely fulfillment and distribution of textbooks and student supplies for all courses.
Records details related to Last Date of Attendance (LDA) and Health and Safety Orientation (HSO) completion in the student’s information systems.
Enters student data into systems and ensures data accuracy and completeness.
Maintains accurate and complete student files; resolves missing documents, professionally and efficiently, working directly with students.
Assists current and prospective students with changes in status, troubleshoot issues and concerns, assist students with accurate completion of required documentation, and refer complex cases to the appropriate dean.
Responds to student, colleague, and/or community inquiries, within scope and refer inquiries appropriately.
Participates in campus events and assists with the organization and execution of events as needed.

Requirements

What you’ll need

Degree preferred.
A minimum of two (2) years’ administrative level support experience, preferably in higher education.
Strong organizational, writing, and interpersonal skills.
Attention to detail.
Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
Effective problem-solving skills and strong desire to help those who have questions and problems.

Benefits

Comp & perks

Competitive pay and opportunities for professional development.
Dynamic organizational culture within a supportive working environment.
Rest and relaxation with generous PTO and holiday benefits.
Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
Preparation for the future with a 401(k) and company match.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryDocument PreparationExpense ReportingStatistical ReportingMeeting Coordination

Soft Skills

Attention to DetailProblem-SolvingProfessionalismMulti-TaskingCommunication