University Hospitals

Senior AP Specialist

University Hospitals

full-time

Posted on:

Origin:  • 🇺🇸 United States • Ohio

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Job Level

Senior

Tech Stack

GoOracle

About the role

  • Reconciles supplier statements on a timely basis; effectively communicates and resolves open issues as it relates to missing credit memos, missing invoices, invoices on hold, disputes and invoices inquiries.
  • Serves as team lead over an Accounts Payable Specialist to identify and resolve issues related to the entry of all invoices related to the suppliers assigned.
  • Performs Electronic Data Interchange (EDI) supplier invoice processing and troubleshooting.
  • Performs direct buy and purchase order supplier invoice upload file imports into Oracle on scheduled due dates.
  • Analyzes price variance report monthly. Analyzes and resolves unapplied credit and debit memos.
  • Provide back-up to Accounts Payable Specialist functions.
  • Responds to requestor Receipt No Invoice (RNI) follow up notifications within a two-week period.
  • Review and correct all applicable aged Accounts Payable invoice holds on a weekly basis.
  • Reviews and resolves Markview systems working folder on a timely basis.
  • Answers and effectively resolves internal and external phone calls in a timely manner.
  • Obtain copies of invoices and credit memos that are missing
  • Resolves KTM and Markview backlog queues as assigned by Corporate Accounts Payable Manager.
  • Supplier maintenance back-up responsibilities.
  • Review supplier payment terms and communicates differences to Corporate Accounts Payable Manager & Supplier Correspondent for necessary updates.
  • Assists in opening mail and scanning of supplier invoices into Kofax and Markview systems.
  • Resolve invoice variances with the supplier and/or buyer
  • Additional Responsibilities Performs other duties as assigned.
  • Complies with all policies and standards.
  • For specific duties and responsibilities, refer to documentation provided by the department during orientation.
  • Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Requirements

  • High School Equivalent / GED (Required)
  • Associate's Degree (Preferred)
  • 5+ years Accounts Payable experience (Required)
  • Prior experience working in a fast paced, large work environment (Preferred)
  • Oracle experience (Preferred)
  • Detail oriented and organized, with good analytical and problem-solving ability. (Required proficiency)
  • Strong client service and communication skills. (Required proficiency)
  • Ability to make sound decisions, function independently and as a team player. (Required proficiency)
  • Effective written and verbal communication skills. (Required proficiency)
  • Ability to meet department deadlines on assignments and special projects. (Required proficiency)
  • Ability to schedule, coordinate and complete multiple assignments. (Required proficiency)
  • Demonstrated ability to use PCs and Microsoft Office suite (Required proficiency)
  • Strong attention to detail (Required proficiency)
  • Intermediate to advanced skill level in Excel and Word