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Program Assistant II
Universities of WisconsinProgram Assistant II providing administrative support for the School of Nursing and Health Professions operations. Coordinating placements, maintaining records, and assisting with marketing and recruitment activities.
About the role
Key responsibilities & impact- Provides advanced administrative and program support for the School of Nursing and Health Professions (SoNHP).
- Supports daily operations of professional programs while ensuring compliance with University, State Board of Nursing, and accreditation requirements.
- Coordinates and processes student clinical site placements with public and private agencies.
- Maintains accurate compliance records and manages confidential data in multiple digital systems.
- Assists with program marketing, recruitment, retention, and graduation activities.
- Collaborates across campus to ensure smooth processes and reviews program materials for accuracy and compliance.
- Serves as a primary contact for prospective and current students, faculty, staff, and community partners, requiring exceptional customer service and professional communication.
Requirements
What you’ll need- Demonstrated ability to draft clear, grammatically correct correspondence and professional documents (e.g., emails, reports, or letters), and to communicate ideas effectively through phone conversations and/or meetings.
- Professional experience in an academic/administrative/clerical office role.
- Professional experience with Microsoft Office Suite, including advanced functions and demonstrated experience learning new (academic or software) programs quickly.
- Proven experience managing multiple projects or tasks simultaneously, prioritizing responsibilities, and consistently meeting deadlines in a fast-paced environment.
Benefits
Comp & perks- Health plans starting at $45 per month.
- Vacation starting at 104 hours per year (prorated for start date).
- 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
- 5 hours of sick leave earned per biweekly pay period (130 hours per calendar year).
- Paid parental leave after six months of continuous employment.
- Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Program CoordinationData ManagementDocument DraftingProject PrioritizationCompliance Record Maintenance
Soft Skills
Professional CommunicationCustomer Service ExcellenceCollaboration