Universities of Wisconsin

Administrative Assistant

Universities of Wisconsin

full-time

Posted on:

Location Type: Hybrid

Location: Green Bay • Wisconsin • United States

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Salary

💰 $18 per hour

Job Level

Junior

About the role

  • Supports UW–Green Bay’s mission to expand access to high-quality, lifelong learning across Northeast Wisconsin.
  • Helps advance the University’s strategic priorities by ensuring professional development programs, trainings, and events are delivered smoothly, efficiently, and with a strong focus on service.
  • Provides essential administrative, financial, and operational support, including managing registrations, processing financial transactions, coordinating instructors, supporting program logistics, and delivering excellent customer service.
  • Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
  • Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
  • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
  • Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums.
  • Prepares and audits complex records, edits documents, and reviews work done by others.

Requirements

  • Associate's degree
  • 1 year of professional experience
  • Strong written communication and administrative skills with a high level of detail
  • Excellent customer service and relationship-building skills
  • High level of computer proficiency and ability to use database, spreadsheet, web conference, presentation, and word processing software applications
  • Ability to work effectively as a team and independently in a high-volume work setting
  • Must be self-motivated and able to work independently to complete projects
  • A valid Wisconsin driver’s license and a working vehicle to travel and ability to obtain driver authorization through the University
  • Bachelor’s degree (Preferred)
  • 2 years of professional experience (Preferred)
  • Experience in working with adult learners (Preferred)
  • Experience in higher education or training and development (Preferred)
Benefits
  • several health insurance options, with annual deductibles as low as $250/individual and $500/family.
  • dental insurance
  • vision insurance
  • several life insurance options
  • AD&D and Accident insurance
  • Flexible Spending and Health Savings Accounts.
  • participation in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service.
  • supplemental retirement savings programs including a 403(b) and Deferred Compensation.
  • several types of paid leave benefits
  • 9 legal holidays
  • 36 hours of personal holiday
  • between 96-130 hours of sick leave annually
  • paid parental leave.
  • 13-27 days of vacation each year, depending on years of service and employment type.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative skillsfinancial transactions processingrecord maintenancedocument editingdatabase softwarespreadsheet softwareweb conferencing softwarepresentation softwareword processing software
Soft Skills
written communicationcustomer servicerelationship-buildingattention to detailteamworkself-motivationindependenceorganizational skills
Certifications
Associate's degreeBachelor's degree (Preferred)valid Wisconsin driver’s license