Administrative Officer, Continuing Education, Events, Alumni Management

Universität Witten/Herdecke

part-time

Posted on:

Location Type: Office

Location: Witten • Germany

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About the role

  • Organization and execution of continuing education and event management
  • Administrative support for courses, workshops and conferences (virtual and in-person)
  • Scheduling and room management
  • Coordination and support of speakers and lecturers
  • Preparation and distribution of seminar and event materials
  • Participant and event management
  • Organization of registration processes and participant administration
  • Service-oriented support for prospective attendees and participants
  • Maintenance of event information in internal systems
  • Support for quality assurance of organizational processes
  • Alumni and network management
  • Support in maintaining and further developing the alumni network
  • Participation in alumni and networking events
  • Maintenance and management of contact data
  • Administration, budgeting and systems
  • Invoice management and preparatory accounting tasks
  • Support for budget planning and control
  • Maintenance and management of customer and event data in the CRM system
  • Coordination of external and internal service providers and cooperation partners
  • Support with administrative and organizational tasks in day-to-day operations

Requirements

  • Successfully completed vocational training in administration, a commercial field, or a comparable qualification, or equivalent qualification
  • At least two years of professional experience, ideally in events, continuing education, or the education sector
  • Experience in a university context or a research-related organization is desirable
  • Structured, independent, and reliable working style
  • Strong organizational skills and very good time management
  • Ability to coordinate multiple tasks and processes in parallel
  • Confident use of common MS Office applications (Outlook, Excel, Word)
  • Ideally experience with CRM or campus management systems
  • Strong service orientation and communication skills
  • Enjoyment of teamwork
Benefits
  • Work–life balance and family-friendly policies (flexible working hours)
  • 30 days of annual leave plus additional company days off (December 24–31 and three additional bridge days are also company holidays)
  • Reimbursement of childcare costs up to €200 per month (depending on salary level and the child’s age)
  • Company pension scheme
  • A comprehensive training and professional development program
  • Support for environmentally friendly mobility (bike leasing, e-car rental, etc.)
  • Discounted job ticket for local public transport
  • A wide culinary offering in our cafeteria at staff prices
  • Various sports activities for employees
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event managementadministrative supportbudget planninginvoice managementparticipant managementregistration processesquality assurancedata managementtime managementtask coordination
Soft Skills
organizational skillsservice orientationcommunication skillsteamworkindependent workingreliabilitystructured working style
Certifications
vocational training in administrationcommercial qualification