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Assistant to Partner – Co-Head of Worldwide Music
United Talent AgencyAssistant managing schedules and communications for Partner & Co-Head of Worldwide Music at UTA. Engaging with clients and supporting their activities in a fast-paced environment.
About the role
Key responsibilities & impact- Manage phone calls, calendars, and research for meetings; schedule meetings and calls both internally and externally.
- Create and maintain spreadsheets and draft communications.
- Exhibit strong task management skills, proactively building processes that benefit the business.
- Liaise with internal staff at all levels and external clients and partners.
- Prepare monthly expense reports for review and submission to accounting for approval.
- Assemble and prepare press kits and promotional materials.
- Track and review contracts, client calendars, and payments through a series of detailed grids.
Requirements
What you’ll need- 1-2+ years assistant experience, preferably within the music industry.
- Bachelor’s degree is strongly preferred but not required.
- Ability to thrive in a fast-paced, high-intensity client-focused work environment.
- High proficiency with Microsoft Office suite (Excel, Word, PowerPoint)
- Previous booking experience is preferred, whether in a professional environment or as a college booker for live events.
- Deep understanding of UTA's Client Roster.
Benefits
Comp & perks- The unique and exciting opportunity to work at one of a leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive programs to support your well-being
- Experience working in a collaborative environment with room to grow
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
task managementspreadsheetsexpense reportscontract trackingclient calendarspayments managementbooking experience
Soft Skills
communicationorganizational skillsproactiveclient-focusedability to thrive in fast-paced environments