Team Assistant – CTO

Unit4

Team Assistant supporting engineering executives at Unit4, managing schedules, travel, and administrative tasks in a corporate setting.

Posted 6/2/2026full-timeRemote • 🇪🇸 SpainJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Efficiently manage and coordinate complex schedules for the CS Heads.
Arrange meetings, appointments, and conference calls across multiple time zones.
Maintain and update administrative assistance processes and organizational charts.
Arrange domestic and international travel for the executives, including flights, accommodations, ground transportation, and itineraries.
Track and organize travel expenses for timely and accurate reporting.
Raise purchase orders (POs) accurately and in a timely manner.
Process and reconcile expense reports for the executives in compliance with company policies.
Act as the first point of contact for the supported executives, handling correspondence and inquiries professionally.
Work closely with the CTO’s Executive Assistant to streamline communication and processes.

Requirements

What you’ll need

Preferably 2 years in an administrative or executive assistant role within a corporate or multinational environment.
Strong written and verbal English communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and SharePoint).
Familiarity with travel booking platforms, raising POs and processing expense reports.
Exceptional organizational and multitasking abilities.
Proactive, with a "can-do" and "go-to" attitude.
High attention to detail and accuracy.
Ability to handle pressure and adapt to changing priorities.

Benefits

Comp & perks

a culture built on trust - giving you the freedom and autonomy to be successful;
balance - with our uncapped time off policy, remote working opportunities and Global Wellbeing Days when the whole company can switch off and prioritize well-being;
talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry;
a commitment to sustainability - with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet;
a safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative assistanceschedulingtravel bookingexpense reportingpurchase ordersMicrosoft Office SuiteOutlookWordExcelPowerPoint

Soft Skills

communicationorganizational skillsmultitaskingproactive attitudeattention to detailadaptabilityprofessionalismtime managementproblem-solvinginterpersonal skills