Accounts Payable Assistant – FTC
Uniphar Medtech
contract
Posted on:
Location Type: Hybrid
Location: Finglas North • 🇮🇪 Ireland
Visit company websiteJob Level
Mid-LevelSenior
About the role
- New supplier/principal set up following approval by the business
- Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
- Scanning all stock & non-stock invoices to the system ensuring complete transparency
- Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
- Approval process for non-stock invoices and code to general ledger (GL)
- Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
- Monitor IC balances and ensure timely settlements. Liaise with financial accountants
- Monitor cash balances always liaising with Treasury
- Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
- Reconcile bank accounts on a daily basis (or as required)
- Close reconciling items in a timely manner
- Escalate any material open items to the Team Leader for resolution
- Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
- Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meeting
- Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
- Develop and maintain productive working relationship with finance , purchasing teams and stakeholders, both internal and external
- Provide specific management information on ad hoc basis
- Plan work load effectively
- Fully contribute to transactions processing team meetings
- Drive own development in conjunction with line manager
- Continually strive to simplify and standardise accounts payable processes
- Participate in process improvement initiatives. Strive towards “best-in-class”
- Active engagement, as required, as new systems & accounting tools are rolled out
- Support group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisation
Requirements
- 3+ years accounts payable experience.
- Experience of, and ability to work to tight deadlines
- Experience in working in a service driven, customer focused environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payablegeneral ledgerstock invoice processingsupplier reconciliationbank reconciliationdebit note processingfinancial reportingcash managementprocess improvementelectronic banking
Soft skills
time managementcustomer focusrelationship buildingcommunicationproblem solvingteam collaborationadaptabilityattention to detailinitiativeworkload planning